View Vacancy - Human Resources Administrative Assistant

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

BDS Corporate Services is responsible for managing the provision of support functions to enable British Defence Staff (BDS) US to undertake its mission of enhancing the UK-US defence and security relationships. It comprises of five functional areas; Information Services, Business Services, Finance, Performance Management & Governance and USA Support Group.

The USA Support Group (USA Sp Gp) is responsible for the administration of all defence personnel and their dependants posted to, or serving in, the USA. It is organised along four functional areas; In Country Support (Civ), In Country Support (Mil), Healthcare & Education, and Accommodation.

The USA Support Group are looking to recruit two part-time candidates on a fixed term basis, the end date is estimated for 30 March 2018.

Duties and Responsibilities:

Responsible for the data input of personal details on to various BDS/FCO controlled computer systems and for the coordination of all arrival and departure documentation for service personnel assigned in and out of the US.

Specifically:    

  • Coordination, recording and processing of Employment Authorisation Document (EAD) applications from Service dependants.
  • Process Visa renewals for Military staff and dependants in the US.
  • Process military and dependants passport applications.
  • Recording and processing all military births.
  • Maintain and update the BDSUS Oracle (Olli) database with personal information of US based military and civilian personnel as required.
  • Maintain the BDSUS Crisis Management database (SOTI) and liaise with FCO personnel for updates.
  • Distribute, collect and collate results of customer feedback survey for arrivals and departure of the US.
  • Process USA Support Group stationery requests.
  • Take on responsibilities as part of the Crisis Management Team (Welfare Team) as and when required.
  • Update the USA Support Group pages on the BDS website, ensuring all information is up to date and relevant.
  • Coordinate arrival and departure procedures for personnel and their families assigned to and from the USA in close liaison with the J1 team.
  • Maintain the arrival/departure forecast spreadsheet
  • Assist the USA Sp Gp with pay and allowances and other key documents for personnel and their families.
  • Perform other related duties and tasks as required and assigned.
  • Responsible for maintaining personnel information in accordance with Data Protection Act.
  • A minimum of 3 years relevant work experience in a related field.
  • Ability to work with databases and computer software.
  • Excellent oral and written communication skills as well as time management skills. 
  • Ability to multitask with strong organizational skills.
  • Ability to handle confidential employee issues/information and deal with employees in a friendly and sensitive manner.
  • Must be able to work independently as well as part of a team.
  • Proficient in all MS Office applications, specifically Word, Excel, and PowerPoint.

Under US State Department requirements, the Embassy may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or A or NATO visa holders with EAD cards*. If you hold a visa other than an A or NATO visa you are not currently eligible to work at the Embassy.  Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa.  All candidates will be subject to background checks and security clearance.

*A visas or NATO visas with EAD cards are acceptable at the Embassy, Consulates, and British Defence Staff (BDS) outposts.  The UK Mission to the UN (UKMIS) accepts G visas.

23 May 2017
Administrative Officer (AO)
Part-Time, Fixed Term
25
Americas, Caribbean & Overseas Territories
United States
Washington
British Embassy
2
USD
19.15
3 July 2017

Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local American employment law.

The British Embassy Network offers a competitive salary and a strong benefits package. This package includes medical, dental, vision, life, long term and short term disability insurance, a 401(k) retirement savings plan, generous vacation and leave time, and an enriching training package.

Salary will be confirmed upon offer of employment. Individuals who are Green Card holders, UK/US dual citizens, and non US taxpaying citizens will be paid a net salary based on a simulated US tax status.

Resume and cover letter should be submitted by 23 May 2017. Internal candidates must address their resumes through the Head of Group before applying.

Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

The British Embassy is an equal opportunity employer, dedicated to a diverse workforce.  We do not discriminate on the basis of race, color, religion, sex, disability, age, veteran status, or other category protected by law.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.