View Vacancy - Projects and Support Officer
Main purpose of job:
The British Embassy’s Foreign and Security Policy Group (FSPG) is looking for a dynamic and capable Projects Coordinator and Support Officer to work as part of the team providing cross-cutting administrative support. The job holder will administer British Government-funded projects in the US covering a range of security, proliferation and human rights issues. In this role, you will contribute to the delivery of core UK objectives, including by working closely with colleagues to deliver well-designed programmes for visiting British officials involving a range of Washington-based contacts, and by helping the team to build its network in Washington through the delivery of targeted events.
Roles and responsibilities:
Projects Coordination (30%)
- Manage annual project cycle from concept stage to the bidding process and through to completion
- Liaising with policy leads in the Embassy and in the UK
- Manage day to day contact with implementers
- Ensure implementers understand and follow project management processes.
- Administer project spending using Oracle-based database.
- Track project spending, flagging up potential under spend and over spend.
- Track project activities, flagging up delays or changes to plans.
- Request and analyse quarterly and completion reports from project implementers
Support Officer (70%)
- Liaise closely with FSPG policy leads on visitor programmes, managing logistical arrangements and ensuring well-targeted programmes.
- Plan and deliver events in support of wider FSPG objectives, including securing venues, organizing catering, managing guest lists and providing on-site support.
- Provide cross-cutting support across full range of administrative tasks to facilitate smooth running of the Group
- Undertake additional support and policy research work, supporting Foreign Policy leads.
- Provide surge support to PA/FSPG Counsellor when required
Essential on arrival: A minimum of 2 years substantive experience in relevant positions; A university degree; Proven ability to handle budgets and financial data; Proficient user of Microsoft Office, including Word and Excel.
Desirable: Project management experience desirable but training will be provided.
The British Embassy offers a strong benefits package. This package includes health insurance, pension, generous leave entitlement, and training opportunities.
Under US State Department requirements, the Embassy may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or A or NATO visa holders with EAD cards*. If you hold a visa other than an A or NATO visa you are not currently eligible to work at the Embassy. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All candidates will be subject to background checks and security clearance.
Resume and cover letter should be submitted by 12 September 2018. Internal candidates must inform their supervisor if they intend on applying.
Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local American employment law.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow
Candidates should:
- Be well organised and flexible, with the ability to manage competing demands;
- Hold excellent verbal and written communication skills;
- Have a proven ability to build constructive relationships and work as a team player;
- Have strong interpersonal skills, including the ability to be professional, courteous and deal directly with key players at a senior level both inside and outside the Embassy; and
- Have either an interest or experience working in the international affairs arena.
This opportunity is closed to applications.
