View Vacancy - Finance & Logistics Section Leader

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance

The British Embassy Algiers currently has a vacancy for Finance & Logistics Section Leader, job grade B3 (L).

Main purpose of the job:

Responsible for the overall supervision of finance and logistics related work with the Corporate Services Team.

Roles and responsibilities:

  • Maintain and update Post on any changes to P2P process; act as local advisor on processes, working with regional Finance Hub. Monthly housekeeping of open Purchase Order’s (PO’s), Goods Received Not Invoiced (GRNI) report, ensuring that PO’s are closed in a timely manner, investigate any ‘red’ scores on the post report.
  • Ensure correct end of month procedures are being followed
  • Work to develop processes that minimise the use of cash and ensure that the limits for cash payments are not breached
  • Work with the Regional Procurement Hub for Post to comply with the FCO Procurement policies and guidelines.
  • Lead on Hyperion, budget forecasting and profiling issues liaising with Manila Finance Hub Run monthly payroll for local staff, including tax and CNAS ensuring that the appropriate records are retained on file
  • Liaise with GTPC on processing of account transactions and documentation including daily Consular & Visa Fees received
  • Liaise with HSBC Bank on official bank account
  • Lead on Post CCC and GPC use
  • Oversee Sterling transfer system for UK staff
  • Responsible for the day to day operation of the Post’s cash account and official bank accounts. Monitoring Post’s official bank accounts to ensure balances are kept to a minimum without any account becoming overdrawn
  • Liaise closely with Manila GTPC including invoicing and registering cheques and liaise with Finance Hub GTPC Hub; ensure that Regional Hub team receive the correct documentation for Finance & Procurement related matters, including details of payments made for invoices, Supplier forms, payment requests, assist with any queries
  • Ensure good finance housekeeping ie proper safeguards are in place for cash and bulk stocks.
  • Ensure that financial scores are green and any exceptions to this are supported with supporting background.
  • Assist CST on procurement following FCO guidance and ensure value for money and the need for three quotations
  • Access our internal accounts system and extract information on a monthly basis of actual spend by budget holders, manage anomalies and make any required corrections.
  • Monitor relevant budget lines.   
  • Arrange budget meetings in consultation with the Head of Corporate Services, attend meetings and take minutes, distribute to budget holders.
  • Budget Amendment/Forecast data entry and updates.
  • Approve weekly payments of invoices in the absence of HCS.
  • Monthly reconciliation of cash accounts, including reporting to HCS and Hub
  • Ensure that the Aide Memoire is updated quarterly
  • Monitor the Corporate Rate and the Commercial Rate of exchange in line with guidance
  • Line management of A2 staff and countersign A1 staff

Logistics 20%

  • Ensure that protocol related work is carried out efficiently and effectively through oversight of the work of the Finance and Protocol assistant.
  • Lead on all Corporate Services Team Note Verbales, implementing and monitoring the NV registry system.
  • Keep accurate records and a track of where the protocol processes are in relation to new arrivals at the embassy and proactively ensure that documents are processed correctly and on time. 

Key competencies required:

  • Managing a Quality Service - Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.
  • Delivering Value for Money - Involves the efficient, effective and economic use of taxpayers’ money in the delivery of public services.  It means seeking out and implementing solutions which achieve the best mix of quality and effectiveness for the least outlay.
  • Making Effective Decisions - Effectiveness in this area is about being objective; using sound judgment, evidence and knowledge to provide accurate, expert and professional advice.
  • Collaborating and Partnering - People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done.
  • Fluent in English, Arabic and French, written and oral.
  • Strong self-management and organisation skills.
  • Commitment to delivering a high level of service.
  • Excellent team-working and inter-personal skills.
  • Proven knowledge of Microsoft Office
  • Flexibility for occasional out of hours work
  • Effective time management: able to handle the multiple priorities of the role within the agreed deadlines
  • Excellent customer relationship management skill
23 April 2019
Executive Officer (EO)
Full-time, Permanent
37.5
Middle East & North Africa
Algeria
Algiers
British Embassy
1
DZD
91,443.18
1 June 2019

Remuneration, working hours and other benefits:

The Embassy offers an attractive working environment and remuneration package for the role, including: net salary of 91,443.18 DZD per month; 25 days paid leave annually along with up to 14 days paid public holidays. This is a full time, permanent contract.

The confidential nature of the work requires and the work must be carried out at the Embassy. Conditioned working hours are 37.5 hours per week. Normal working hours are 08:00 – 15:30 Sunday to Thursday. 

Eligibility:

Applicant must have the legal right to work in Algeria.

Application Process:

Interested candidates must attach the following documents in English along with their online application form:

  1. A covering letter.
  2. An updated Curriculum Vitae (CV).

Your application must also include examples of when you have demonstrated the competencies outlined above in the cover letter or in the Motivation section of the application form. Applications that do not include this information will not be considered. 

Closing date for applications is at 23:55 (local time) on 23 April 2019. 

Applications received after the stated deadline will not be considered.

Process:

The recruitment process, including security clearance, is expected to take around two months.

Due to the large amount of applications the Embassy receives, only those shortlisted for interview will be contacted.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.


The British Embassy Algiers is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.