View Vacancy - Deputy Director (Estates and Compliance) - 15/18 PTA

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates, Corporate Services Support

Main purpose of job:

This is an exciting and fast-paced job that offers real responsibility in helping manage the Corporate Services (CS) of a leading foreign mission in South Africa. The job-holder plays a crucial role: 

  • Managing the High Commission’s Estate across our four sites in South Africa (inc. offices and both owned and rented properties) to   deliver a high quality platform and accommodation for staff – as well as Value for Money in line with UK Government Policy. Working with the Estates Manager;
  • Managing all facilities – including maintaining relevant registers, liaising with the Technical Works team to ensure the estate meets its Compliance Standards (Post Compliance Assessment - PCA) and ensuring Health & Safety Compliance, Also implementing and overseeing a proper preventative maintenance schedule and asset register for the Estate;
  • Line-manage the Estates and Compliance Managers,  participating in the developing of Tender Documents and Contracts.
  • Contract Stakeholder management including regular quality review of service the contracted suppliers are delivering;  

He/she will also continue to innovate – working closely with colleagues in London and the Regional Hub in Pretoria.

 

Roles and responsibilities:

Estates:

  • Implementation of the Global Housing Policy including participation in the Post Housing Committee;
  • Oversee the sourcing of UK staff accommodation in line with housing policy – Guiding the Estates Manager in the management of leases (with legal advisor), relationships with landlords and central registers (Pyramid – online property management software);
  • Working closely with Technical Works team to ensure properties meet all FCO regulations;
  • Oversee Health and Safety compliance for all properties;
  • Manage all High Commission Compounds (including common areas), liaising with London Estate Team as appropriate;
  • Budget management (including forecasting) and overseeing the payment of all invoices (for utilities etc) realising Value For Money and meeting audit requirements;
  • Ensure a complete asset register for all properties on the estate is maintained and up to date inventories are maintained;
  • Line Management of Estates Manager;

 

Facilities:

  • Manage all Office buildings/grounds  – including payments (i.e. ground rents, utilities etc) and ensuring Health and Safety Compliance;
  • Manage all BHC amenities – reviewing and updating policies;
  • Maintain Capital Assets register;

 

Procurement:

  • Oversee purchase and records of office supplies, managing procurement for all transactions below the value of £25000 (including writing of tenders or contracts) in line with FCO policy;
  • Work with Procurement hub on any tenders or contracts over £25,000 including working with the UK procurement team on all tenders or contacts over £85,000;

 

Health and Safety:

  • Oversight and strategic planning of Health and Safety Compliance
  • Line manage Health and Safety Manager;
  • Degree or Diploma in related fields
  • 3- 5 years Experience of managing estates and or facilities management. Preferably multiple properties
  • Contracts and Quality Assurance Management
  • Line management experience
  • IT skills
  • Procurement experience
  • Health and Safety experience
  • Experience in Project Management
  • Experience with Construction and new developments
3 May 2018
Higher Executive Officer (HEO)
Fixed Term
24 months
Africa
South Africa
Pretoria
British High Commission
1
ZAR
R499,184.00
1 June 2018

The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.

Once you have successfully completed your probation the British High Commission will contribute 9 % of your monthly salary to a Provident Fund.

Annual leave entitlement of 25 days

Working hours per week of 36.5

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position. 
  • Employees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South Africa. 
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
  • The responsibility lies on the successful candidate to;
  1. Obtain the relevant permit
  2. Pay fees for the permit
  3. Make arrangements to relocate
  4. Meet the costs to relocation 

The British High Commission do not sponsor visas/work permits except where it may be local practice to do so.  

  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount. 
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5  
  • Reference checking and security clearances will be conducted on successful candidates.
  • If you don’t already hold a valid SA Police Clearance Certificate, we recommend that you apply for the certificate at the time of your application.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.