View Vacancy - Administrative Assistant - Special Projects Team

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

Main purpose of job:

 This post provides administrative support to a detached element of the UK Air Warfare Centre (AWC), based at a secure location in North Las Vegas. The Special Projects Team (SPT) provides support for UK flight test activities in the development of UK operational air capabilities. This position carries out a wide range of duties to ensure the smooth running of the team. The role includes administrative and liaison tasks to enable other members of the team to fulfil their objectives in a timely and effective manner.


Duties and Responsibilities:

Provide general administrative support to all SPT personnel including answering phones, hard and soft copy filing, photocopying, faxing, information dissemination, and scheduling.


Keep accurate and up-to-date records of all SPT personnel, including the staff currency matrix of mandatory administration and training requirements.


Act as a conduit between the SPT, the British Embassy US Support Group and the UK Air Warfare Centre for general administrative and policy matters.


Act as Team Site Administrator (TSA) for the SPT MOSS intranet site.


Co-ordinate and action travel and accommodation requirements for all personnel travelling within the US and overseas.


Assist with the planning of visits, producing written itineraries as required.


Assist with the production and distribution of trial administration, including hard/soft copy outputs of Trial


Instructions, Programme Introduction Documents, Trial Reports, and Operational and Administrative Orders.

Maintain the SPT registry ensuring that all classified material is correctly handled iaw current security regulations.


Maintain the physical security and integrity of the SPT to a high level at all times; appropriately report any alleged security violations, losses or compromises.


Assist the Branch Security Officer (BSyO) to ensure successful audits of SPT security practices.

Where possible, identify areas of improvement in SPT working practices and work with team members to make positive change

Essential on arrival:

  • At least one year office administration or equivalent work experience.
  • Prior experience handling sensitive information appropriately with attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to work effectively with team members and other stakeholders of different ranks, nationalities and backgrounds.
  • Effectively problem solve, work independently of supervision, and prioritise workloads applying flexibility when necessary.
  • Deliver reliable results within agreed deadlines.
  • Proficient use of Microsoft Office (Word, Outlook, Excel, PowerPoint) applications.


  • Experience of working with the Ministry of Defence or similar.
Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Engaging Internationally
7 June 2018
A2 (L)
Part-Time, Permanent
N. America, Caribbean and British Overseas Territories
United States
British Consulate
2 July 2018

Working patterns:

 This is a part-time, 25 hour per week position for a two year contract. Normal working hours will be Monday through Friday for 5 hours per day, however there may be some flexibility.

  • All candidates will be subject to background checks and security clearance. 
  • Because of the security clearances required for this role, UK nationals or UK/US nationals that have spent significant time in the UK over the last ten years are preferred

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.