View Vacancy - Corporate Services Assistant - Estates
The British Embassy, Doha has a vacancy for a Corporate Services Assistant - Estates, Grade A1 (L).
The Role:
The jobholder is responsible for supporting the Corporate Services Officer in the delivery of a quality facilities management service.
Main Duties and Responsibilities:
• Delivery of Non-Technical Projects
• Administrative support, including:
o Hotel bookings
o Purchasing
• Housing, including;
o Facilitating property handovers to new arrivals, ensuring properties are clean and well maintained and then restored in readiness for return to landlords
o Organising any temporary accommodation if required
o Ensuring any new property is correctly prepared and signed for and then checked upon departure
o Ensuring the furniture inventory is correctly prepared and signed for and then checked upon departure
o Ensuring properties are recorded in the property management database
o Furniture logistics and storage
• Supporting the Corporate Services Officer in the delivery of the planned maintenance and improvements
• Liaison with Embassy cleaning team to ensure Embassy (internal and external) cleanliness throughout the day
• Liaison with Embassy maintenance team to ensure Embassy PPM schedule is correctly followed
• Provide support for meetings and events including room set up and provision of refreshments
• Deputising in the absence of Corporate Services Officer – Estates
• Ad hoc support the Corporate Services Team
Key Competencies:
• Managing a Quality Service - Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.
• Changing and Improving – People who are effective in this area are responsive, innovative and seek out opportunities to create effective change. It is about being open to change, suggesting ideas for improvements to the way things are done, and working in ‘smarter’, more focused ways.
• Delivering at Pace - Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes.
• Collaborating and Partnering - People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done.
The jobholder will be expected to be a self-starter, exceptionally organised with a passion to deliver a highly professional customer service to all Embassy staff.
• IELTS 7 or equivalent
• Good self-management, organisational and customer service skills
• Operational delivery experience
• Competent IT skills
• Holds a valid Qatar driving licence
Working Hours and Remuneration:
The British Embassy offers a competitive remuneration package, including non-negotiable salary of QR 8,209/- per calendar month and transportation allowance of QR 800 per calendar month, paid in arrears. The Embassy offers a generous leave allocation and is committed to staff development. This is a full-time, fixed term for 2 years with a possibility of renewal.
The position is offered on a non-sponsored basis and due to the nature of the work, some flexibility on hours may be required.
No accommodation and relocation expenses are payable in connection with this position.
Embassy working hours are 7.30 a.m. to 3.30 p.m. Sunday to Wednesday and 7.30 a.m. to 1.30 p.m. on Thursday.
The successful candidate will need to commence security clearance procedures through the Embassy.
Eligibility:
Candidates must already either reside in Qatar under spouse sponsorship or be able to transfer existing sponsorship to the British Embassy.
How to Apply:
Interested candidates must attach the following documents when applying online:
1. A covering letter.
2. An updated Curriculum Vitae (CV).
** (Your application must include examples of when you have demonstrated the competencies outlined above in the cover letter. Applications that do not include this information will be rejected).
The closing date for applications will be 10 July 2018 by 23:55 Doha time.
Applications received after the stated deadline will not be considered.
Process:
The recruitment process, including security clearance, is expected to take around two months.
Due to the large amount of applications the Embassy receives only those shortlisted for interview will be contacted. Short-listed candidates will be invited for an interview.
The successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances, medical clearance and reference checks.
The British Embassy Doha is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy is subject to Terms and Conditions of service according to local Qatari employment law.
This opportunity is closed to applications.
