View Vacancy - SIN - Diary Manager to Deputy Trade Commissioner for South East Asia , A2(L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Private Office

The Diary Manager will provide the Deputy Trade Commissioner South East Asia with administrative support, focussed on the management of their daily appointments and meetings. In addition, the jobholder will plan and make travel arrangements, support scheduling interviews, oversee invitations for events, raise purchase orders and administer budgets. 

There will also be opportunities to support the DIT team and wider British High Commission, Singapore with activities and events.

  • Scheduling of external and internal meetings for the Deputy Trade Commissioner; prioritising meetings, managing diary conflicts, booking rooms and VTC facilities.
  • Making overseas travel arrangements and hotel bookings; ensuring these are included in forecast and accounted for correctly.
  • Preparing relevant briefings or information for visits and meetings
  • Supporting recruitment by booking rooms for interview, printing applications and other logistical support.
  • Raise purchase orders for the wider team
  • Receiving and responding to meeting requests and emails on behalf of the Trade Commissioner
  • Supporting the HMTC Private Office when required  
  • Participating in key meetings to understand urgent priorities and manage diaries accordingly
  • Experience of working with cross-functional teams
  • Good IT skills – MS Office: Outlook, Excel, Word, Access
  • Flexible, adaptable and pro-active with good problem solving and organisational skills
  • Good communication skills both written and oral
  • Previous experience in diary management or working as an executive assistant
  • Experience of working for government
22 March 2021
Administrative Officer (AO)
Full-time, Permanent
37.5
Asia Pacific
Singapore
Singapore
British High Commission
1
SGD
3,744
12 April 2021

We offer a competitive package, which includes basic prorated salary of SGD3,744 monthly and annual wage supplement [an additional 2 months’ salary paid out in December each year], 23-day annual leave entitlement and medical insurance plan.

Due to the Government of Singapore’s measures to prevent the spread of Covid-19, including safe distancing and travel restrictions, we are only able to accept applications from those currently resident in Singapore. 

The British High Commission has an active L&D Committee which works hard to provide a comprehensive L&D offer. There are a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities.

The job-holder will be required to take some specific training courses related to their role and is expected to be involved in DIT regional L&D opportunities.

All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

Normal working hours are 37.5 per week: 8.30am to 5.00pm from Monday to Friday.  British High Commission Singapore supports and promotes flexible working as a crucial part of our inclusive offering. 

This role requires flexibility to sometimes work outside of conditioned hours e.g. During Ministerial visits.

No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain a local work permit.

Staff recruited locally by the British High Commission are subject to terms and conditions of service according to local Singapore employment law.

Employment offers are subject to successful clearance of pre-employment checks. Only short-listed applications will be called for personal interviews.

The British High Commission is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.

Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

Indicated start date is provisional and subject to successful completion of reference and security checks.

To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.