View Vacancy - Finance and Procurement Officer
The British Embassy in Beirut has a vacancy for the position of Finance and Procurement Officer.
Objective:
This is a DFID funded slot. The job-holder will support the corporate services team in Finance and Procurement processes as well as ensuring that post is in line with audit requirements and compliant with One HMG guidance and policies.
Main Duties and Responsibilities:
Budget Management and Forecast amendments:
• Supporting Finance Manager to input budget and forecast changes into Hyperion
• Liaising with budget holders to collect data and changes in forecast.
• Preparing analysis and commentaries to support Finance Manager for decision related to budget and forecast.
Financial Compliance:
• Reviewing the Financial scores and coordinating with our Global Transaction Processing Centre, UK invoices team and budget holders to clear Invoices on hold, Retrospective Purchase orders, Open Purchase Orders, Un-reconciled Global Procurement Cards transactions, Activity Recording and Goods Received Not Billed.
• Ensuring financial scores are green and any exceptions to this are supported with supporting background.
Invoices and query management:
• Handling invoices and payments queries and referring those to the Global Transaction Processing Centre appropriately.
• Providing advice to queries received from Staff and suppliers.
• Being the first point of contact with our Global Transaction Processing Centre.
Reporting:
• Sending expense reports for Partners across Government.
• Issuing financial reports/analysis/comments to the finance manager.
Cash Management / Funding Profile:
• Preparing analysis and calculations to forecast the funding profile on yearly basis.
• Following up with section heads their cash requirements for the year and submit it to Finance Manager and then to the Finance Hub.
• Supporting Finance Manager to ensure all the elements are factored in the cash funding profile for post.
• Handling queries related to Cash funding profile.
Manual Journal Request :
• Preparing manual journal forms for entries that cannot be corrected through the purchase to pay process.
Bank Account Management:
• Monitoring Bank Accounts balances and ensure reconciliation.
Overseas Accounting Return- Yearly:
• Preparing data required for Overseas Accounting Return in December and March and submit for Finance Manager for approval and then to the Finance Hub.
Procurement:
• Managing Suppliers contracts with a total value less than £25K.
• Working with the Regional Procurement Hub for Post to comply with the FCO Procurement policies and guidelines.
• Working with the different teams at Post to monitor supplier performance based on agreed KPIs.
• Reviewing all the supporting documents of a Supplier Maintenance Form and submit to Head of Corporate Services for approval.
• Working with the Regional Procurement Hub and Embassy sections on opportunities for framework agreement and cost savings initiative.
Key Competences required for the job:
• Managing a quality service - Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements. People who are
• Delivering at Pace - Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. For all staff, it’s about working to agreed goals and activities and dealing with challenges in a responsive and constructive way.
• Delivering Value for Money - The efficient, effective and economic use of taxpayers’ money in the delivery of public services. Seeking out and implementing solutions which achieve the best mix of quality and effectiveness for the least outlay.
• Making Effective Decisions - Effectiveness in being objective; using sound judgement, evidence and knowledge to provide accurate, expert and professional advice.
• Collaborating and Partnering - People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done.
Essential:
• Numerate, reliable and able to work under pressure and on own initiative following compulsory rules and procedures
• Ability to pay attention to details
• Self-starter and proactive
• Excellent communication skills in English and Arabic.
• Flexible team player
• Fully conversant with Microsoft Office (word, excel, outlook and the internet)
• High level of organizational skills and ability to multi task
• Diplomacy and sensitivity when dealing with clients
• High level of confidentiality
• Ability to meet strict deadlines
• Bachelor in Business Administration (emphasis Accounting and Finance)
Desirable:
• 1 year of experience in a similar job
Conditioned working hours are 40 hours gross per week. The Embassy is committed to ensuring that you are able to maintain a suitable work-life balance. Leave entitlement is 20 days plus 14 public holidays.
Some flexibility in working hours will be permitted subject to negotiation and agreement. The successful candidate will be required to attend set weekly meetings and some internal and external events possibly after working hours.
The British Embassy in Beirut offers an attractive working environment and remuneration package of $ 1,839 monthly for this role.
The embassy offers a competitive remuneration package in line with local labour law (including transport, family, education allowances, and medical insurance coverage). Specific training and mentoring for the role will be provided for the successful candidate.
Application Process:
Interested candidates must attach the following documents when applying online.
1. An updated Curriculum Vitae
2. Please provide examples of performance in each competency on the motivation section of the online application form.
3. A covering letter stating why you feel you have the necessary skills to perform well in the above role.
(Your application must include examples in your cover letter of when you have demonstrated the competencies outlined above. Applications that do not include this information will be rejected).
The successful candidate will be subject to a 90 day probationary period.
The closing date for applications is 28 March 2017.
Applications received after the stated deadline will not be considered. Interviews will be held at the British Embassy Beirut Office. Due to the large amount of applications we receive only those shortlisted for assessment/interview will be contacted.
Candidates must ensure that they are eligible to work and reside in Lebanon.
The British Embassy is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy is subject to Terms and Conditions of service according to local Lebanon employment law.
This opportunity is closed to applications.
