View Vacancy - NZW - Residence Manager and Events Co-ordinator, Official Residence, Wellington, B3(L)
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
The High Commissioners residence is the focal point for events hosted by the High Commissioner. If you like to meet people, the “shakers” and “movers” within New Zealand society and the challenge of presenting the UK in New Zealand through the provision of a high quality venue and professional service and working with a great team of people then this is the position for you.
The jobholder will manage the High Commissioner’s residence and its staff; co-ordinate the British High Commission’s business hospitality at Homewood and support wider High Commission events outside Homewood.
Residence Manager
- Manage the residence and its fabric to ensure Homewood continues to be the best platform for the UK to do business in New Zealand
- Liaise with Facilities Manager ISS to ensure the residence is kept to a high standard of presentation and implement the maintenance programme alongside business hospitality
- Liaise with Corporate Services to setup purchase orders for suppliers in line with FCO guidelines
- Manage the Homewood Imprest
- Accounts payable: pay or arrange payment of suppliers accounts
- Pay casual staff wages
- Accounts receivable: prepare and send out invoices for generating income
- Day to day liaison with the High Commissioner and family: diary, events, maintenance, family events
Social Secretary
- Deliver the British Commission’s hospitality programme at Homewood
- Manage the Homewood diary alongside the High Commissioner’s diary
- Prepare guests lists for business hospitality at Homewood
- Issue invitations and manage all rsvps
- Plan menus with chef taking into account specific dietary requirements
- Event management at Homewood
- Day to day liaison with EA to High Commissioner
- Manage the Homewood contacts database
- In conjunction with the High Commissioners EA manage the HC’s business hospitality and representational budgets by providing accurate and timely financial forecasting and delivering hospitality within budget
- Consolidate costings for every event at Homewood
Income Generation
- Meet income generation targets set by London by marketing Homewood and the British High Commission as business hospitality venues.
- Liaise with clients and develop tailor made packages for generating income based on client’s wants and needs.
- Manage income generation events.
- Credit control for income generation clients.
- Develop and maintain a costing regime for income generation events at Homewood and the High Commission.
- Together with the Communications team use social media and other tools to profile Homewood to external audiences.
Events Co-ordinator
- Work closely with the High Commission’s Communications and Political teams, contribute to preparations for High Commission events held outside Homewood, including at the British High Commission and at external venues.
Resources Managed
- Line Manager for Chef and Butler
- Ensure the Homewood team receive appropriate and timely training.
- Engage casual staff for business hospitality events at the residence as and when necessary.
- Staff management experience
- Being a team player
- Ideally will have experience in managing a high profile diplomatic residence
- Event management experience is desirable
- Some experience in developing initiatives that generate income
- Some experience in developing charge out model for events within the hospitality industry
The High Commission places considerable emphasis on learning and development. Opportunities exist to "job shadow" locally and overseas as well as other targeted training.
Full time 0845-1700. The appointee will be required to work longer hours on function days and occasionally on the weekend when the High Commissioner is hosting functions at the residence. Additional hours worked will normally be cleared by equivalent Time off in Lieu.
Appointment is subject to a 90 day trial period pursuant to section 67A of the Employment Relations Act 2000 and gaining and maintaining Posts security clearance requirements.
Open to New Zealand citizens, permanent residents and candidates with current local work permit . Employment offers are subject to successful clearance of pre-employment checks. No accommodation or relocation expenses are payable in connection with this position. Candidates must have or be able to obtain work authorisation for New Zealand in order to apply.
Staff recruited locally by the High Commission are subject to Terms and Conditions of Service according to local New Zealand employment law. Only short-listed applicants will be contacted regarding the next phase of the selection process. To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.
For more information on the work of the British High Commission, visit our website - http://www.gov.uk/government/world/new-zealand.
All applications must be received before 15:00 (NZDT), 13 March 2020.
Applications must address experience against the role responsibilities and required competencies in the cover letter and also include a current CV.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
This opportunity is closed to applications.
