View Vacancy - LAO - Corporate Services Officer, AO

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Main Purpose of Job:

The position will require a practical, hands-on approach to ensure the smooth running, and efficient and cost-effective operation of the British Embassy in Vientiane, and strong customer service skills and resilience. Training will be provided.

What will the Jobholder be Expected to Achieve:

Finance and Accounting:

  • To manage the Embassy account and ensure all financial payments (both cash and banking) are correctly recorded and accounted for in line with FCDO guidance and local regulations.
  • To support Manila GTPC to prepare payments to staff and suppliers.
  • To coordinate with Local bank for any transaction issues.
  • To assist the CSM with budget allocations and forecasting and prepare all offline spreadsheets
  • To be fully familiar with financial policies of the FCDO and be able to make effective use of these tools to monitor financial information.

Administration:

  • Provide support to the CSM in other areas of corporate services (Office support, facility management, Security).
  • Supervise team to comply with security rule and regulation.
  • Associated administrative tasks, such as handling customs clearance of Diplomatic bags, visas, ID, driving licences, primarily for the UK-based members of staff and families.
  • Ensuring the office is well maintained and equipped.
  • To occasionally assist with visitors’ travel arrangements.
  • Support HR admin (insurance and health check-up for staff)
  • To be back up for CSM.
  • Direct line management of 9 embassy security guards.
  • To be back up for Reception and PA.
  • At least 2 years' experience in the corporate and/or financial services sector.
  • Strong office management, communication and interpersonal skills.
  • A degree in Financial Management or similar discipline.
  • Able to work and report to tight deadlines.
  • Agile and comfortable with managing and implementing.
  • Ability to work effectively as part of a small team

Language requirements: 

  • Language: English and Lao
  • Level of language required: Good written and spoken English and Lao
  • Familiarity with ORACLE financial management systems.
Managing a Quality Service, Delivering at Pace, Working Together, Developing Self and Others
1 December 2022
Administrative Officer (AO)
Full-time, Fixed term, with possibility of renewal
35
Asia Pacific
Laos
Vientiane
British Embassy
1
USD
$1,245.84/month
16 January 2023

Please note that the provided start date is subject to successful reference & security checks results.

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Working Patterns: We may consider the successful applicant working from home for a day a week, but this decision will be made when probation is passed

Embassy Vision and Values:

VISION: What do we want to build?

A better, safer, more prosperous world for Britons and Lao alike.

MISSION: How will we achieve this?

By championing UK values and delivering tangible benefits to individuals, businesses and society: through quality service, effective partnerships and local expertise.

VALUES: that underpin our work

Learning and Development Opportunities (and any specific training courses to be completed):

The Foreign, Commonwealth and Development Office, and the British Embassy, Vientiane is an excellent place to work to enhance your L&D and your skill set, with a varied array of training courses (online and classroom-based) available, as well as the opportunity to bid for job-shadowing and participate in overseas workshops and courses. You will receive good training to become familiar with this role and also be expected to ‘buddy’ any new starts in the office.

Training will be available on the technical aspects of UK Government programme management, including the UK Government Programme Operating Framework (PROF), but some prior experience of programme management and financial management would be a strong advantage.

The Officer will also have access to the regional economics network’s learning and development offer, with opportunities to travel to conferences and regional engagements. 

Your application must be submitted before 23:55 Vientiane Time (GMT +7) on the day mentioned in the above field “Application deadline”

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen. 

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core competencies listed above. Unsuccessful candidates will be notified via the system in due time.

Indicated start date is provisional and subject to successful completion of reference and security checks.

To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.

Please check the application centre regularly for any update on your application.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.