View Vacancy - Management Reform and Finance (MRF) and Legal Team Administrative Officer
Main purpose of job:
To provide administrative support to the Management Reform and Finance (MRF) and Legal teams at the UK Mission to the United Nations (UKMIS) including acting as Executive Assistant to the Legal Minister Counsellor. The jobholder will work in an exciting team of 12 colleagues across MRF and Legal Sections. These teams sit at the heart of the UK Mission’s effort to promote key Foreign, Commonwealth and Development Office (FCDO) objectives on all aspects of international law, UN reform, UN peacekeeping finance, international elections and senior UN appointments.
The ideal candidate must have a can-do attitude. They will be an enthusiastic and flexible team player, able to deliver results quickly and accurately with great attention to detail, and be able to shift priorities swiftly to a variety of different tasks.
Strong written communication skills are required. For the right candidate, there will opportunities to develop policy skills and an understanding of diplomacy and multilateral work, including, time allowing, direct experience.
Roles and responsibilities:
- Providing administrative support including: information management, photocopying, faxing, shredding, compiling briefing, part managing UK Mission shared inbox and incoming correspondence, arranging official travel (flights, visas etc), arranging day to day meetings and Mission events (including issuing invitations, issuing official communications between Missions, co-ordinating replies, booking refreshments etc).
- Support senior UKMIS staff, primarily through diary management and assisting with tasks where required, including basic secretarial support.
- Assisting with incoming visits, including by UK Ministers, senior officials and UK election candidates, by setting up programmes, organising logistics and arranging catering.
- Office management for UKMIS sections: budget planning and monitoring, managing stationery and other office supplies.
- Providing administrative support for project and programme activity.
- Providing support for wider team business, particularly during busy times of year.
- Providing administrative and organisational support in the run-up to and during the UN General Assembly High-Level Week in September, the 6th Committee session in October/November, International Law Week in October and the 5th Committee sessions October - December; March; May/June.
- Covering for the other members of the UKMIS Administrative Team as necessary; including some flexible hours.
- Additional duties, tasks, and/or projects as assigned.
- Bachelor’s degree or a minimum of two years’ work experience in a relevant field;
- Excellent written and oral communication skills;
- Track record of organisational skills, including managing multiple tasks and strong attention to detail;
- Keen and flexible team player, ready to help out all colleagues and sections when they need it;
- Strong computer literacy and proficiency in Microsoft Word, Excel and PowerPoint;
- Some knowledge of the UN system would be preferred but not essential.
Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work. *A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.
- Experience of work in public service
- Knowledge of the work of the UN
- Familiarity with the UK Government
Learning and development opportunities (and any specific training courses to be completed):
The Mission supports the professional learning and development of all colleagues. While the UN schedule can be demanding and occasionally inflexible, the Mission’s leadership is committed to doing all it can to improve the work/life balance of its staff, and encourages flexible working when possible.
Working patterns
Normal working hours are 9:00am - 5:30. The UK Mission supports fully flexible working opportunities, to improve the work/ life balance of its staff and promote family-friendly working patterns, where operational and security needs allow. The Mission is committed to building a diverse environment and prides itself on upholding the principles of diversity and inclusion and providing equal opportunities for all.
This opportunity is closed to applications.