View Vacancy - Temporary Estates Support Officer

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Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

Main purpose of job:

To assist the Estates Manager and CST in Lima, increasing H&S at post by focusing on updating documentation for our PCA requirements. There will also be a small requirement to provide admin support other members of the CST. 

Receive general repairs and maintenance requests across the estate, identify and assess required works with suppliers, and complete necessary administration to record completed tasks.

The jobholder will closely work with the Estates Manager to ensure effective delivery of this role.

 

Roles and responsibilities / what will the jobholder be expected to achieve? 

 Estates Administration 60%

· Monitor estates budgets.

· Work with the Estates Manager to ensure that all planned and reactive maintenance for office and residential property is completed on time in a compliant manner.

· Identify preventative and reactive works required, informing the Estates Officer on a timely basis.

· Focus on customer service, ensuring that the Estates team is providing a professional service in line with the post corporate services charter.

· Assistance with the coordination of visits with officials and contractors making sure to be efficient with the timing.

 

Governance 10%

· Keep records on expenses and projects in the correct folders

· Ensure compliant record keeping.

· Ensure Estates procurement is effectively carried out and compliant with global policy, working with the Procurement Hub and Estates Manager.

· With Estates Manager, oversee all Estates suppliers to ensure service level agreements are met.


Technical 10%

· Support Estates Manager with Estates projects, preventative and reactive maintenance using the forward maintenance register. 

· Provide local technical opinion, escalating to technical works officers where required.

· Help maintain high (preferably 100%) PCA scores.


Housing 10%

· Oversee the sourcing of properties following FCDO guidelines, and maintain files updated.

 

Health & Safety 10%

· Oversee the post maintains a safe, compliant (to UK and local standards) working environment for all staff and UK based families. 

· Support health and safety activity at post, monitoring standards and filing incident reports.


Team Support 5%

· Support other members of the corporate services team as required, in basic admin support functions.

Essential on arrival:

Customer service skills

Experience in working with contractors

Resilient; able to deal with pressure and work flexibly to deal with competing demands

Must have the legal right to work in Peru


Language requirements:

Fluent Spanish and Intermediate English at least, a necessity.

Desirable:

At least 1 year’s experience in Estates management or Facilities Management

Electrical knowledge.

Project management knowledge

16 September 2021
Administrative Assistant (AA)
Fixed Term, Full-time
37
6 months
Latin America and Spanish speaking Caribbean
Peru
Lima
British Embassy
1
S/. 3,587.00
18 October 2021

Learning and development opportunities (and any specific training courses to be completed):

· The British Embassy has an active L&D Committee and offers a wide range of in-house training and funding for external training on policy and programme work

If the job is suitable for flexible working patterns, please provide details: Position is mainly working from home currently, but person would be expected to visit the Embassy, or Ambassador’s residence and UK based staff accommodation as and when needed.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.