View Vacancy - Procurement and Finance Manager (ESP18.109)
The British Embassy in Madrid is part of a world-wide network, representing British political, economic and consular interests overseas. We are seeking to recruit a Procurement and Finance Manager.
Main Roles and Responsibilities:
Procurement:
- Support the Procurement Officer with invoice processing during peaks and absences;
- Create and maintain a Spain Network contracts and compliance database;
- Oversee procurement tenders of up to GBP100k in concert with the FCO’s procurement centre of procurement excellence in Vilnius;
- Oversee the maintenance of the Spain Network’s Agreed Supplier List to ensure it is tailored to meet operational need.
Finance:
- Review and improve integrated Accounts and Procurement Info Management processes;
- Coordinate action to sustain green code of the Spain Network’s financial compliance and performance indicators;
- Promote and manage a customer focused Procurement and Accounts service for the Spain Network;
- Support the Accounts Officer with payments processing during surges and absences;
- Prepare monthly payroll and social security invoices for approval by Corporate Services Manager;
- Prepare General Ledger journals as required for approval by CSM;
- Oversee monthly reconciliation of bank transactions;
- Administer preparation of Embassy bank account signatory documentation and letters of authorisation;
- Support the Finance Hub in Vilnius with the preparation and maintenance of the Spain Network cash funding profiles;
- Coordinate subordinate post cash management action and processes;
- Support the Corporate Services Director in the preparation of pay benchmarking.
- Fluent written and spoken English and Spanish.
- Knowledge of formal procurement and accountancy procedures.
- Demonstrable experience working in a procurement/finance environment.
- Experience of managing a small team and of stakeholder management.
- Excellent interpersonal skills, ability to work collaboratively with colleagues in Spain, the UK and Lithuania, and with suppliers.
- High level of personal organization with attention to detail, strong analytical and problem solving skills.
- Ability to work at pace and prioritise.
- Polished IT skills (Outlook, Word and Excel).
- A strong understanding of the UK Government’s rules on financial and procurement compliance.
- Experience in office accounting using corporate ERP systems (e.g. Oracle).
This is a permanent, full-time position, for an annual salary of 31,933 (at B3 EE grade).
The successful candidate will be subject to professional background and security clearance.
The successful candidate must have pre-existing work authorisation for Spain in order to apply.
Staff recruited locally by the British Embassy in Spain are subject to Terms and Conditions of Service according to local Spanish employment law.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
FCO does not pay for travel related expense incurred in interviews (including Security Check) or accept any financial risk, including cancelation or reschedule costs. The FCO will not meet the costs connected with relocation if offered a position.
This opportunity is closed to applications.
