View Vacancy - Corporate Services Intern

Main purpose of job:

To assist the Human Capital Management Team at the British Consulate Sao Paulo and provide support to the Corporate Services Team (Security and Transport, Estates and IT departments- to deliver a good level of service to internal and external clients.

Roles and responsibilities:

Provide general assistance to sector team, which includes:

- Assist in planning and controlling staff leaves

- Support Human Capital Management teams by managing the employees’ timesheets and updating monthly toil

- Support the management of the staff benefits

- Assist on medical exams agenda;

- Internship programme: assist on the interns contract management;

- Assist on the logistics of events on sector and meetings arrangements;

- Organize and update the documents of staff;

- support the recruitment and admission process

- Assist in organizing events;

- Update databases;

- Make reports;

- Research for new suppliers, products or technical assistance of existing products;

- Liaise with suppliers and contractors, quoting and organising maintenance works;

- Giving support to internal clients;

- Keep sector charts, texts and presentations updated with accurate information;

-Set up IT equipment such as VTC and computers when necessary

- Book hotel and flights;

- Ad hoc duties as necessary (e.g. photocopies, escort visitors within the building, etc).

Essential on arrival: Have an education/degree ongoing on HR Management, Administration or Psychology. He/she should possess an excellent command of written and spoken English and Portuguese with strong organisational, communication, pro-activeness, customer service, team working.