View Vacancy - Corporate Services Officer, Post Security Manager and Deputy Information Technology Support Officer (DEU21.194)-Dusseldorf Consulate

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.

The British Government in Germany is based at the British Embassy in Berlin and our consulates in Dusseldorf and Munich. We are part of a worldwide network, representing British political, economic and consular interests overseas.

An exciting opportunity has arisen for a Corporate Services (CS) Officer, Post Security Manager (PSM) and Deputy Information Technology Support Officer (DITSO)  to contribute to the work of the British Consulate-General in Dusseldorf. The Consulate-General represents British interests in the German federal states of North Rhine Westphalia, Hesse, Rhineland-Palatinate and the Saarland, with a focus on business relations and support to British citizens.

This key role provides administrative (Corporate Services – CS) and IT support to the Consulate-General, reporting to the Head of Corporate Services (HCS) in Berlin.  The Consul General (CG) Dusseldorf is the countersigning officer and the jobholder will liaise closely with the wider CS team and colleagues in the British Embassy, Berlin and Consulate-General, Munich:

  • To provide a professional administrative support(Corporate Services - CS), to the Consulate and manage all aspects of CS work to approx. 28 colleagues on a daily basis, liaising closely with the Head of CS in Berlin and the wider CS team in Germany. The role incorporates Finance, Procurement, Health & Safety, Security, Estates, Logistics and providing back up to the Information Technology Support Officer (ITSO) and in accordance with best practice and central UK Foreign, Commonwealth and Development Office(FCDO) policy.
  • Dusseldorf Post Security Manager (PSM) for the Consulate, working closely with the Consul General (CG) in Dusseldorf, the Overseas Security Manager and the other PSMs in the network.
  • To work closely with and oversee the daily work of the Facilities Management Company.  Daily management of external Security Company and other local contracts, working together with the Deputy Head of CS in Berlin.

Roles and responsibilities:

  • Overall daily management of all aspects of corporate services work in the Consulate. Working closely with the CG and other sections to manage a small, professional CS team within the wider CS Germany team.
  • Post Security Manager, including co-ordination with external Security Company and other stakeholders. Member of the Post Security Committee.
  • Responsibility for local accounting duties at the Consulate-General, meeting monthly deadlines and other local budget financial reporting duties, working closely with the British Embassy, Berlin.
  • Lead on the FCDO Oracle based system, local budget procurement and housekeeping for the Consulate and the wider CS team.
  • Working with the Germany Transport Manager to make sure that the Consulate car is well maintained and managed in line with FCDO guidelines.
  • Ensure that the Consulate and Consul General’s Residence comply with all aspects of Health & Safety and security issues, working closely with the external facilities management provider and other external contacts etc. 
  • Deputy IT Support Officer (DITSO); to provide back up when the IT Support Officer (ITSO) is on annual leave or out of the office to proactively maintain IT infrastructure and daily management of all aspects of IT.
  • Make a corporate contribution to supporting the team ethos of the Germany Network, together with the British Embassy, Berlin & Consulate-General, Munich.
  • Any other duties that may reasonably be required in support of the wider work of the Consulate-General, such as crisis planning and the organisation of large-scale events.
  • Fluent written and spoken English and German (minimum level required C1 under the CEFRL or equivalent*). Excellent communication skills;
  • Recent experience of relevant Corporate Service/ administrative work;
  • Budget management and forecasting skills, familiarity with accounting processes;
  • High standard of self-organisation, attention to detail and delivery;
  • Customer focussed and excellent customer service skills;
  • The ability to work independently but also with internal and external colleagues and contacts as appropriate;
  • Excellent IT skills, especially standard MS Office applications (Word, Excel and Outlook);
  • Ability to keep confidentiality at all times.
  • Experience of working in an international environment;
  • Recent experience in a relevant security related position;
  • Experience of working with Oracle databases desirable;
  • Line Management experience;
  • Health and Safety and Fire Safety knowledge or relevant experience;
  • Previous experience in the IT field.
11 July 2021
Executive Officer (EO)
Full-time, Fixed term, with possibility of renewal
37.5
Europe, Eastern Europe & Central Asia
Germany
Dusseldorf
British Consulate General
1
EUR
€61,080.00 gross per annum rising to approx €68,611.00 gross per annum after a qualifying period in addition to performance related pay. (Salary is not negotiable)
1 November 2021

This is a full-time position of 37.5 hours per week, for a contract period of two years with possibility of renewal. Working patterns: Flexible working policy. The successful candidate will be expected to share duties with the P/T CS Officer on a rota basis to open the Consulate at 07:40. The successful candidate may sometimes need to work the occasional evening/weekend when there are visits/events.

The successful candidate will be subject to professional background check and security clearance.

The Düsseldorf Consulate has a strong ethos of Learning and Development. There are regular opportunities to attend internal and external seminars and events on issues of wider interest. This is in addition to the induction programme offered to all Consulate staff.  Further training provided for IT and Security elements of the position.

Staff recruited locally by the British Consulate-General in Düsseldorf are subject to Terms and Conditions of Service according to local German employment law.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Germany and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

 

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Consulate-General will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

Information due to COVID-19:

  • You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
  • Interviews will be done remotely if the existing situation determines this to be the right course of action;
  • Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment  levels  please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.