View Vacancy - Corporate Services Assistant (SWE21.015)
Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.
The British Embassy in Sweden is part of a worldwide network, representing British political, economic and consular interests overseas. We are now looking for a Corporate Services Assistant. To provide a high standard of administration and logistics support to the Embassy. Core duties include administrative assistance for the Corporate Services Team and driving.
Roles and Responsibilities:
Administrative Duties
Finance Admin: routine scanning and uploading invoices to Sharepoint, providing effective support for invoice processing.
Procurement Admin: monitoring incoming requests and taking necessary action to create requisitions as part of the purchase-to-pay process.
Participate in logistical preparations of high-level visits, including driving schedules etc.
Budget monitoring of IT & Security spend.
Input data to Facilities Management Database and track IT, Fire, Security work requests.
Undertake any ad-hoc duties to help meet the Embassy objectives.
Logistics Support
Assist the IT Support Officer.
Monitor minor office machinery, testing and service support.
Official mail: collection/delivery.
Support on-boarding and exit procedures for staff; IT, Email, Access.
Maintain official bicycle fleet.
DSE Assessments
General driving duties
Undertake driving responsibilities issued by relevant Embassy staff, including delivery and collection of passengers, any ad-hoc driving requirements.
Contribute to a cooperative work place by assisting colleagues including other teams when needed and within competencies and capacities.
Care of assigned vehicle.
Fluent English (C1/C2 Level) and Basic/Intermediate Swedish (B1/B2 Level)
Valid driver’s licence.
Good communication skills.
Ability to work under pressure.
Excellent time management skills.
Pass a competency based driving test set by the Embassy.
A polite, friendly and tactful manner when handling complaints, enquiries or solving problems.
Good IT skillset, proficient user of Microsoft Office.
Previous experience working in an international organisation.
Broader knowledge of travel routes, road conditions throughout Stockholm.
Minimum 2 years driving experience.
This is a full-time permanent contract.
All applicants should have the right to live and work in Sweden. The British Embassy does not sponsor for work permits.
According to the Swedish Ministry for Foreign Affairs, locally employed staff should either be Swedish citizens, EU citizens or permanent residents of any nationality registered in the population register when beginning their employment. Registration in the Swedish population register is not possible once employment has begun. For more information, please consult:
The successful candidate will be subject to confirmation of a background check and security clearance.
Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Sweden and be prepared to ensure that right remains throughout the scope of the contract.
Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.
Information due to COVID-19:
You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
Interviews will be done remotely if the existing situation determines this to be the right course of action;
Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.
*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.
This opportunity is closed to applications.
