View Vacancy - Finance & Administration Officer- B3, New Delhi

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)

Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the competency based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

Please note that due to Covid-19 outbreak, the start date of employment mentioned in the advert is tentative, subject to normal business of British High Commission. All recruitment campaigns will remain open for applications, we will progress the recruitment process as swiftly as possible and continue to review all applications, monitor progress and developments. We will be in touch with you for the interviews/ should there be further updates on the application, however given the circumstances, kindly expect some delay in response and please reach out to  SAAD.Recruit@fco.gov.uk  if you have any further questions.

Main purpose of the job:

To provide support to the Defence Section ensuring the successful delivery of the UK/India Bi-Lateral Military Engagement programme. This will involve liaising with numerous agencies both international and in-country.

Responsible for the day to day running of the Defence Section Imprest Account, ensuring cash and bank transactions are correctly recorded, reconcile and balance accounts monthly, complete and collate all vouchers, invoices, bank statements, un-presented cheques and cash. Prepare and submit monthly budget reports to MOD HQ in the UK.   Calculate and pay salaries for five country based staff. Assume responsibility for the security of and access to cash, cheque books, vouchers and keys, highlighting and reporting any anomalies in accordance with MOD regulations (JSP 462 AND 752).

Work closely with the Office Manager on budget management, analyse spends, ensure budget spend is compliant with MOD guidance and procedures in order to achieve value for money.

Assist with the inward and outward preparation, administration and briefing of the National Defence College and Defence Services Staff College students and their families and other visitors as required, acting as point of contact during their tour.

Provide support to Defence Section staff with inward and outward visits, travel arrangements and all payments related matters.

General assistance to Defence section with administration and finance support required in the course of normal Defence Engagement duties.

Roles and responsibilities:

FINANCIAL RESPONSIBILITY

  • Calculations of salary/overtime payments for the Defence section LE staff.
  • Process monthly returns by collating vouchers, invoices, bank statement, un-presented cheques, cash and cheque balance.
  • Maintain Imprest cash book.
  • Support to all Defence finance matters as required.
  • Assist Defence Section personnel in management of all expense administration.
  • Other duties as required.

EVENT HANDLING

  • Assist with Defence Section visit programmes. 
  • Liaise and co-ordinate admin for Defence Section visits/visitors to India.
  • Production and despatch of invitation cards as required.
  • Other duties as required.
  • Assistance in managing guest lists/contacts

ADMINISTRATIVE

  • Routine correspondence and general administration.
  • Update and maintain filing system.
  • Collection, distribution and despatch of unclassified mail.
  • Other duties as required.

MISCELLANEOUS

  • Other duties as assigned by the Office Manager.

    Learning and development opportunities:

    There are opportunities for online training via the MOD Intranet.

    Any other information:

    The Defence Section exists to support both MOD and the High Commissioner’s objectives. It is a busy office with a mature, collaborative and collegiate approach. Flexibility is essential to the success in this fast paced and exciting section.

    Security restrictions:

    Owing to security clearance requirements, only UK nationals are eligible to apply. 

    British citizens must have been resident in the UK for at least two of the previous 10 years. 

    Important information:

    ALL applicants must have permission to work in India by obtaining the relevant work visa.  Evidence of your nationality and permission to work in India must be sent with your application form, for example, photocopies of the details page of your passport and/or visa.  Work permits will need to be obtained prior to arrival direct from the Indian High Commission in UK, however, HR department will assist with this.

    Employment will be offered only after appropriate level of UK standard security clearance is received, an interview for which will take place in New Delhi.  You will therefore need to be present in India to begin this process. The onus to apply for a work permit is with the applicant, you can re-claim one time visa cost after visa is issued, and after you start work.

    Essential on arrival:

    -     2-3 years of administrative experience.

    -     Strong written and oral communication skills with ability to absorb information quickly and efficiently.

    -    Proficient in the use of MS Word, MS Excel, MS Outlook and resourcefulness to efficiently search the web.

    Language Requirements:

    Language: English

    Level of language required: Fluent  

    Candidate should have previous experience in Finance. 
    Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace
    13 May 2021
    B3 (L)
    Fixed Term, Full-time
    40
    36 months
    South Asia & Afghanistan
    India
    New Delhi
    British High Commission
    1
    INR 67,767 - 89,581 per month + 80% Security Allowance + 18% special allowances
    1 August 2021

    Salary Details:

    For BHC candidates, the Country Based Staff BHC Terms & Conditions will apply. For other than BHC candidates the basic salary will be INR 67,767 - 89,581 per month + 80% Security Allowance + 18% special allowances.

    The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance. 

    Around half of our work forces are women.  We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment. 

    This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe.  We are aiming to make it the best

    To Apply: 

    Please note applications without (a) and (b) will not be considered.

    A.    Complete the Online Application Form

    B.    Complete the Motivation and Competency Segment in the Online Application Form

    Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered.

    We will accept only online applications by 13th May 2021 (latest by 23:55 hours IST).  

    Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission

    Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount. 

    Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.

    Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.

    The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.

    We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.

    Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

    This opportunity is closed to applications.