View Vacancy - Store Assistant, Grade- AA, Islamabad
Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience-based segment and the behaviours and technical/ professional skills-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’’
Main purpose of job:
Store Assistant is an important administrative role within the British High Commission, Islamabad.
We are having accommodation & furnishing items, home electronic appliance, HVAC/Power plants parts and construction materials at our stores. As a store assistant, you will have to work on inventory tracking system and procedures to streamline our business. The main responsibilities of this position include meeting inventory goals, managing tracking systems and acting as a liaison to other departments. The successful candidate will offer recommendations to ensure ideal levels of inventory in the stores. You will have to set reorder points to establish the stock level at which you need to order more inventory to prevent stock outs. You will have to perform regular audits for the inventory to control the inventory and to discover potential issues quicker or before they arise. You will have to arrange material inspection as per the specs and demands.
This is a customer facing role that involves regular demand of material from our UK and country based staff, Technical Works Group and Accommodation & furnishing. You will have to supervise and do necessary arrangement for auctions. You should have a solid technical background regarding material used in Power plant, HVAC system, electrical, mechanical and civil works combined with the knowledge of accommodation and furnishing items. You will be responsible for keeping the FCDO’s health & safety standard in all the stores. You will be reporting to the TWG store supervisor.
You will work in the Technical Works Group (TWG) office of the British High Commission. TWG provides facilities management covering all domestic and commercial services the British High Commission. We are looking for a team player who is a confident, hardworking, honest having strong stores and inventory management skills. The successful applicant should also have office administrative skills.
Roles and responsibilities / what will the jobholder be expected to achieve?
- Maintain accurate catalogue numbering for all items
- Maintain minimum/maximum stock levels (Safety Stock) for all categories.
- Accurately maintain stores database
- Supervise, arrange and record items for disposals/auctions
- Do costing of issued material on daily basis and generate reports.
- Forecast demands for running items on the basis of previous trends
- Examine the levels of supplies and raw material to determine shortages.
- Document daily deliveries and shipments to update inventory.
- Perform daily analysis to predict potential inventory problems.
- Suggest solutions for continuous improvements
- Keeping records of incoming and outgoing items and maintaining accurate stock levels on the Excel sheet and inventory database.
- Storing the various stock items in the most appropriate fashion, i.e., binning and/or racking them by the best methods and placing them in such a way that any item or material in the store can be located quickly and easily when it is required
- Ensuring the safety of all items and material while in the stores area, i.e., protecting them from pilfering, theft, damage and deterioration
- Ensuring, when necessary, that items issued from the stores are packed or packaged appropriately so that they will not be damaged or caused to deteriorate while in transit to their destinations
- Ensuring the Quality Control procedure after receiving material from the vendors.
- Performing other duties as assigned by the Line manager
- Intermediate
- Certification in inventory management
- Solid knowledge of data analysis, inventory management software, and forecasting techniques
- Outstanding organizational and problem-solving skills
- Experience on working on MS Excel
- Valid driving licence
- Experience in office administration.
Language requirements:
Language: English, Urdu
Level of language required: Should be able to write email and speak basic English.
- Experience and certification in H&S of stores and warehousing
- Knowledge of construction material used in construction of buildings.
For BHC candidates, the Country Based Staff BHC Terms & Conditions will apply. For other than BHC candidates the basic salary will be PKR 107,966 per month. This salary is non-negotiable.
'Please note that the current salaries are being dollarized and processed in USD (using a fixed corporate exchange rate from November 2022) to provide cushion against the current external market conditions. This is a temporary measure and is subject to review at regular intervals. The payroll will revert to local currency processing once the external market conditions are normalised.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best.
"Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the behaviour-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’’
To Apply:
Please note applications without (a) and (b) will not be considered.
A. Complete the Online Application Form
B. Complete the Motivation and Competency Segment in the Online Application Form
Internal candidates applying for this position need to inform their current line managers, else the applications will not be considered.
We will accept only online applications by 03rd April 2024 (latest by 23:55 hours PKT).
Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
Only shortlisted candidates will be contacted, and no telephone enquires will be dealt with. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
This opportunity is closed to applications.
