View Vacancy - SRR - Finance Officer (AO)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance

The British Embassy Riyadh has a vacancy for a Finance Officer on a fixed term contract for two (2) years.

The jobholder will be part of the Finance team within the British Embassy, supporting the delivery of finance operations and activities which includes, but not limited to, payroll processing, banking administration, financial reporting, and purchase-to-pay processing. The jobholder will report to the Corporate Services Manager (CSM) Finance and will line manage two staff at AA job grade.

 

Duties and responsibilities:

  • Provide support to the CSM Finance to ensure efficient and effective service delivery, i.e. shared mailbox management, reports generation, organisation of meetings, analysis of housekeeping reports, etc. Assist the CSM Finance in providing proactive guidance on accounts processes, cascading best practices to all staff at Post, and preparing the Accounting Return. Act as the point-of-contact when CSM Finance cover is required.
  • Timely, accurate, and compliant processing, monitoring, and adjusting of payroll and end of service benefits
  • Maintain professional relationship with the Global Transaction Processing Centre (GTPC) through regular communication and meetings, resolving issues, and ensuring that Service Level Agreements (SLAs) are being met. Liaise with Jeddah and GTPC to resolve issues related to procurement and payments
  • Support Purchase-to-pay (P2P) process at Post, ensuring all sections comply with Foreign, Commonwealth and Development Office (FCDO) procurement guidelines and highlight areas of opportunity. Overall responsible for the administrative work of P2P process of all Embassy expenditure.
  • Ensure that budget lines use the appropriate charging codes and that correct codes are used to process journal requests as necessary.
  • Responsible for Post banking including deposit, withdrawal, and account signatories. Review and authorise debit memos and miscellaneous receipts prepared by CS Assistant.
  • Act as the cashbox custodian. Responsible for the accounting of cash disbursement and receipts and replenishment of imprest accounts, ensuring strict controls are in place as directed by Overseas Cash Management guidance. Also act as the holder of the POS machine, handling payments via POS, calculating additional bank charges and VAT, and reconciling payments against invoices.
  • Complete the appropriate documentation for sponsorship income and income generation.
  • Monitor and account for all King’s Birthday Party (KBP) income and expenditure.
  • Assist the CSM Finance in the collation of data for the Mid-term Financial Planning (MTFP) and the annual cash funding profile.
  • Prepare reports for Budget Holders (Direct Entertainment Expense/ Representational Requirements) and record services to Partners Across Government (PAG) and produce monthly invoices.
  • Together with CS Assistant, provide administrative support to the Defence Section/ MOD for their procurement activities and address GTPC-related procurement/ payment issues. Manage DBT sponsorship receipts, maintain records, review, and upload to the GTPC processing site.
  • Update all corporate governance letters
  • Line management of two (2) members of staff. Ensure that the direct report has the right skill set to complete their role effectively and support the completion of the staff member’s SMART objectives.
  • Provide cover for CSM Finance.
  • Any additional responsibilities as requested by CSM Finance, Deputy Director, or Director of Corporate Services.

The above list is not exhaustive, and the jobholder will be required to be flexible as specific responsibilities could change in the future and this would be at the discretion of the line manager or head of section. The job description may be reviewed to meet changes in business needs. The jobholder may also take on other ad hoc tasks as required, including participating in the Embassy’s emergency planning and any other response to a crisis.

 

Key behaviours required:

  • Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
  • Changing and Improving - Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.
  • Managing a Quality Service - Deliver service objectives with professional excellence, expertise, and efficiency, taking account of diverse customer needs.
  • Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.

 

Eligibility:

The position is available to Saudi nationals and to current holders of valid Saudi residence permits or transferable iqama. The successful candidate will be required to transfer their sponsorship to the British Embassy/ Consulate General.

  • Previous experience in a relevant finance, accounting, or similar role, ideally for at least three (3) years.
  • Strong IT skills and literacy in Microsoft Office applications (Word, PowerPoint, Outlook, Teams), particularly Excel which will be used for recording data and producing reports. Accurate typing and proofreading skills.
  • Fluency in English, both written and spoken. Able to express ideas and messages clearly and concisely, both orally and in written communication.
  • Excellent customer service skills, with demonstrated experience in dealing with internal and external stakeholders.
  • Demonstrates good judgement and resourcefulness in solving problems.
  • Strong organisation skills and ability to manage competing priorities. Self-starter, comfortable with strategy and delivery with minimal support.
  • Demonstrates initiative, adaptability, and the ability to work flexibly to organise and prioritise workloads, organise records, meet deadlines and maintain close attention to detail.
  • Strong team player with partnering skills with a diverse range of customers.
  • Working knowledge of Finance, Purchase-to-pay, and Budget Management.
  • Experience of using Oracle-based budget/ finance systems. Familiarity with Oracle-based applications.
Changing and Improving, Delivering at Pace, Managing a Quality Service, Working Together
19 September 2024
Administrative Officer (AO)
Full-time, Fixed Term
35
24 months
Middle East & North Africa
Saudi Arabia
Riyadh
British Embassy
1
SAR
8,383
monthly
17 November 2024

The Embassy aims to offer an attractive working environment and remuneration package for this role.

Monthly salary details:

  • Base Salary - SAR 6,306
  • Housing Allowance - SAR 1,577 (subject to eligibility)*
  • Travel Allowance - SAR 500 (subject to eligibility)*
  • Total - SAR 8,383

*Allowances are not payable to staff who receive official provision for such expenditure in some other form. Spouses/ Dependants of UKBS officers working at the Embassy are not eligible to Housing or Travel Allowance.

No accommodation nor relocation expenses are payable in connection with this position.

This position is full-time, based on 35 hours per week. Normal working hours for the Embassy are from 08:00 to 15:00 from Sunday to Thursday, with core working hours from 10:00-15:00. Core working hours is the period of the day that employees are required to be at work. The working day outside of the core hours is a flexible period, which allows employees to choose when they work, subject to operational needs.

The jobholder will be required to be flexible in their approach to hours worked as these will be dictated by operational needs and may involve working out of hours (evening/ weekend). Flexible working arrangements may be considered based on operational requirements and agreement with the line manager, and in line with FCDO and Embassy policies.

The successful candidate will be subject to a 90-day probationary period.

The successful candidate will be required to transfer their iqama under the Embassy's sponsorship.

How to apply:

Interested candidates must include with their online application form

1) an updated Curriculum Vitae (CV);

2) a covering letter/ motivation essay stating how you meet the requirements of the role; and

3) specific examples, in the relevant sections of the online application form, of how you meet the key behaviours required.

Applications that do not include these information will not be considered.

The closing date for applications is at 23:55 KSA local time on 19 September 2024.

Applications received after the stated deadline will not be considered.

Internal candidates (i.e., those who are currently employed by the British Embassy Riyadh/ British Consulate General Jeddah) applying for this position should consider informing their current line manager upon submission of their application.

 

Due to the large number of applications we receive, only those shortlisted for the next step in the recruitment process will be contacted.

Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

The start date mentioned in the advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances and reference checks.

The recruitment process, including security clearance, is expected to take around 2-3 months. The security clearance process includes checks available in country and in the UK, dependent on the security level required for the role and the candidate’s profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.  

 

 

The FCDO operates an agile approach to delivery. To facilitate an agile workforce, you may be required to undertake other duties from time to time as we may reasonably require. The British Embassy Riyadh is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy is subject to Terms and Conditions of Service according to local Saudi Arabia employment law.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.