View Vacancy - Administrative Intern
Main purpose of job:
To assist the Corporate Services Team at the British Consulate in Rio de Janeiro in providing support to Estates, Security and Transport, IT and HR departments to deliver a good level of service to internal and external clients.
Roles and responsibilities / what will the jobholder be expected to achieve?:
Provide general assistance to sector team, which includes:
- Provide support at residences accompanying suppliers when necessary
- Creation of new suppliers with financial team filling the correct forms
- Get in contact with local suppliers for services requests
- Registry and send receipts for payment on time
- Assistance in the organisation of events
- Updating databases
- Researching for new suppliers, products or technical assistance of existing products
- Provide general assistance to Security/logistics, IT and RH department
- Liaising with suppliers and contractors, quoting and organise maintenance works
- Escorting contractors and suppliers within the official properties and the office
- Updating inventory
- Organising the transport booking Researching for new suppliers, products or technical assistance of existing products
- Giving support to internal clients
- Controlling and purchasing stationery when necessary
- Keep sector charts, texts and presentations updated with accurate information
- Have an education/degree ongoing (HR Management, Management Entrepreneurship, Administration, Information System and Psychology are an advantage)
- Preferable that candidate is in 2nd – 5th semester; should be early in their degree program
- He/she should possess an excellent command of written and spoken English and Portuguese
- Strong organisational, communication, customer service, proactive, and team-working skills
Eligibility to work and live in Brazil is required.
Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Working patterns:
30 hours per week. Work is mostly remote due to COVID.
The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.
This opportunity is closed to applications.