View Vacancy - Finance Assistant A2 (L) (07/19 BMK) - AU
Main purpose of job:
The British Embassy Bamako is part of a worldwide network, representing British political, economic, and consular interests overseas. The Finance Section, in the Corporate Services Team is key in ensuring that the finances are correctly spent, accounted for and within the allocated budget. This role leads on ensuring that we meet the Key Performance Indicators (KPIs) for spend and procurement of goods or services. You will report directly to the Finance and Procurement Manager and have day-to-day oversight of financial spend.
Roles and responsibilities:
Your role will be to ensure the effectiveness and efficiency of the Embassy's finances. Your work will ensure compliance with finance regulations, and oversight of spend for services or goods, ensuring the spend does not exceed agreed amounts. You will be responsible for the allocations of funds and for forecasting spend to ensure the embassy does not overspend its budget. You will assist in developing and improving day-to-day systems for financial management. You will work closely with processing teams in Manila and Pretoria. You will provide advice to colleagues on financial issues.
Your main duties will include:
- To run the cash office efficiently and in compliance with audit/financial best practice requirements. Promptly process all cash receipts, prepare financial returns including Network Post Accounting spreadsheet, replenish the imprests, reconciliations and conduct yearly checks;
- Checking the payment batches and calculating charges
- Helping with the salary calculations, entering the pay details for new staff and ensuring their banking details are correct;
- Journals for all internal embassy events and payment of extra staff invoices;
- Dealing with queries, circulating the exchange rate, supporting staff with questions, eg in relation to Expenses, UK Corporate Credit Cards;
- Record keeping/filing of paperwork in accordance with Embassy guidelines;
- Back up for the Finance Manager, ie preparing for meetings with senior staff to demonstrate that the budget is not being overspent and is profiled well;
- Keeping registers of IT holdings up to date.
Resources managed (staff and expenditure):
- Management of one A1
- Previous experience of Finance and Procurement work.
- Numerate and proficient in IT including Microsoft Word (essential), Excel (essential) and Oracle (desirable).
- Excellent inter-personal skills. Able to work with a diverse range of service providers.
- Strong organisational skills, managing financial information flow, where necessary achieving a sensible balance between competing priorities.
- Ability to work under pressure, often unsupervised, and as part of a team.
- Capacity to deal patiently and effectively in a wide range of situations, including dealing with the public, knowing when to take decisions yourself and when to seek guidance.
- Fluency in English and French written and oral skills.
- Previous experience of working for an Embassy or other international organisation.
Learning and development opportunities:
- The British Embassy encourages a learning and development culture.
- Training for all aspects of the job will be available (including courses within the region and to the UK, where necessary, and a wide variety of personal development training opportunities available to all Embassy staff.
- Embassy working hours are 08:00 - 16:30 Mon-Thu and 08:00 - 12:30 Fri. This position may require the occupant to work longer hours for which time off in lieu will normally be taken.
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British Embassy will never request any payment or fees to apply for a position.
- Employees recruited locally by the British Embassy in Bamako are subject to Terms and Conditions of Service according to local employment law in Mali.
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to;
- Obtain the relevant permit
- Pay the fees for the permit
- Make arrangements to relocate
- Meet the costs to relocation
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
This opportunity is closed to applications.