View Vacancy - Political Section Administrative Officer
Main purpose of job:
To provide administrative support to the Political Section at the UK Mission to the United Nations. This new position in the Mission will support the delivery of UK political priorities at the Security Council and across UN Headquarters.
Duties and responsibilities:
- Provide administrative support including: information management, photocopying, faxing, shredding, compiling briefing, arranging official travel (flights, visas etc), arranging day to day meetings and Mission events (including issuing invitations, corresponding with other Missions, co-ordinating RSVPs, ordering catering etc).
Support on incoming visits by UK Ministers and senior officials, including setting up programmes, organising logistics and arranging catering.
Office management for UKMIS political section: budget planning and monitoring, managing stationery and other office supplies,
Provide support (e.g. notetaking) for UN Security Council and wider Political Section business, particularly during busy times of year.
Working as part of a wider flexible administrative team, provide additional administrative and organisational support around high-level events including the UN General Assembly Ministerial Week in September, including assisting policy leads and team members around these events;
Provide general secretarial support for Senior Staff within the team
Provide cover for other members of the UKMIS Administrative Team as necessary
Additional duties, tasks, and/or projects as assigned.
The ideal candidate must have a can-do attitude. They will be an enthusiastic and flexible team player, able to deliver results quickly and accurately with great attention to detail, and be able to shift priorities swiftly to a variety of different tasks.
Under US State Department requirements, the Mission may only employ, as non-diplomatic staff, persons who are US citizens, US Green Card holders or G visa holders*. If you hold a visa other than a G visa you are not currently eligible to work at the Mission. Please refer to our website for information on exceptions to this policy at www.gov.uk/world/usa.
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defence Staff (BDS) outposts accept A or NATO visas.
- Bachelor’s degree or a minimum of two years’ work experience in a relevant field;
- Excellent written and oral communication skills;
- Track record of organisational skills, including managing multiple tasks and strong attention to detail;
- Proactive and flexible team player, ready to help out all colleagues and sections when they need it;
- Strong computer literacy and proficiency in Microsoft Word, Excel and PowerPoint.
- Experience of work in public service
- Knowledge of the work of the UN
- Familiarity with the UK Government
The job offers a strong benefits package. This package includes medical, dental, vision, life, long term and short term disability insurance, a 401(k) retirement savings plan, generous vacation and leave time, and an enriching training package.
Given the jobholder’s responsibilities and beneficial background knowledge of Government and UN operations, the UK Mission may consider sponsorship of a candidates application for a G Visa, if the candidate is the best applicant with all the proven experience listed above, and meets all other eligibility criteria, including the successful conclusion to background checks and security clearance.
Staff recruited locally are subject to terms and conditions of service in accordance with US, state, and/or local employment law. Individuals who are not a US taxpaying citizen will be paid a net salary based on a simulated US tax status.
Internal applicant must inform their supervisors before applying. Only successful candidates will be contacted.
The British Embassy and UK Mission is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
This opportunity is closed to applications.