View Vacancy - Health & Safety and Fire Safety Officer AO (09/23 KSH)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

Main purpose of job:

Reporting to the Head of the Estates Team the successful candidate will be responsible for ensuring that the British Embassy Kinshasa and our office in Goma complies with all Health & Safety (H&S) and Fire safety standards, including playing an active role in the Post Compliance Assessments (PCA) process and proactively supporting all staff with H&S and fire safety issues and awareness.  The jobholder will also be expected to contribute to the wider Corporate Services Team objectives; this may include project management, finance and budgeting, contract management and procurement amongst others.


Roles and responsibilities :

Supported by the Estates Manager, the Technical Works Supervisor, the Corporate Services Manager and the Head of the People & Platform Team, the jobholder will lead on all aspects of H&S and Fire Safety in the Embassy (both in our Embassy in Kinshasa and our office in Goma), including residential properties.

  • Ensure that all H&S and Fire Safety policies, procedures, rules and regulations are adhered to and are regularly reviewed, updated and communicated;
  • Ensure Post meets its statutory obligations in all areas pertaining to H&S and Fire Safety, including recommended mandatory training and reporting;
  • Ensure that all accidents are documented, investigated and the recommended improvements are implemented;
  • Ensure that safety inspections are carried out, fire drills and fire alarms are correctly reported, safety inspections, risk assessments and lone working procedures are managed and employees are aware of their responsibilities;
  • Co-ordinate the development of H&S and Fire Safety policies, systems of work and procedures;
  • Maintain a full programme of documented H&S and Fire Safety inspections, audits and checks;
  • Maintain a structured programme of H&S and Fire Safety training throughout Post;
  • Play an active role in the Post Operations Board leading H&S and Fire Safety issues, ensuring all agreed action points are completed within deadlines;
  • Keep up to date with all aspects of relevant H&S and Fire Safety and communicate relevant changes to stakeholders;
  • Provide regular reports to the Post Operations Board on relevant Health and Safety activities;
  • Liaise with suppliers for procurement of H&S and Fire Safety resources;
  • Taking the necessary procurement actions in the system (raising requisition, receiving goods/services etc.);
  • In carrying out the above, ensure the PCA is updated and issues identified by the Technical Works Officer are actioned within agreed timeframes;
  • General support to the Estates Team and additional administrative duties; this may include project management, finance and budgeting, contract management and procurement.
  • Lead in co-ordinating any H&S and Fire Safety related visits;
  • Lead in organising the annual H&S week;
  • Any other duties, which may be required by management from time to time.

Assist wider Corporate Services team with Audit follow up on H&S and Fire Safety matters.  Provide compliance support across the core streams in Corporate Services. 

Resources managed (staff and expenditure):

H&S and Fire Safety Budget Monitoring

 

  • Experience of working in H&S and / or fire safety role delivering H&S / fire policies, procedures, rules and regulations;
  • Experience in a building service, facilities Management environment or construction
  • Ability to be proactive, and able to work in a fast-paced environment, managing their own time and priorities effectively;
  • Confidence in putting forward own points of view whilst remaining resilient in the face of challenge;
  • Work without close supervision, but a good team player;
  • Experience or knowledge of environmental management systems;
  • Experience of administrative work;
  • Working knowledge of all Microsoft Office suite of programmes;
  • Driving (valid licence, that have no endorsements attached) as officer will be required to visit different sites

The successful candidate would ideally already hold a relevant qualification in Health & Safety and/or Fire Safety and be willing to obtain further qualifications as necessary.  Training will be given.

Ideally the successful candidate should have a proven background successfully generating, monitoring and achieving Health & Safety and or Fire Safety objectives.

In addition clear communication delivered in line with the FCDO’s values for kindness and respect.

Language: English and French

Level of language required:  Fluent written and spoken English.

This will be tested as part of the recruitment process  

  • NEBOSH certification in Health and Safety or relevant Health and Safety qualification  e.g. bachelors, diploma, higher diploma or higher certificate or equivalent
  • Experience of working in a multicultural environment.
  • Experience in budget management.
  • H&S digital reporting systems
Changing and Improving, Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together, Developing Self and Others
29 November 2023
Administrative Officer (AO)
Permanent
Africa
Democratic Republic of the Congo
Kinshasa
British Embassy
USD 1,204.57 plus Housing allowance :30% of Monthly Basic and Transport Allowance USD189.95 per month
1 January 2024

Learning and development opportunities (and any specific training courses to be completed):

The successful applicant will be booked onto the relevant Health and Safety training on appointment Fire safety training will continue to be provided to ensure the British embassy and our office in Goma comply with regulations.

Working patterns:

5 days a week Monday to Thursday 08:00 to 16:00 and Friday 08:00 to 14:00

 If the job is suitable for flexible working patterns, please provide details:

Regular attendance at the office and visits to residential properties are required as part of this role so working away from the site is not possible.

  • Please complete the application form in full as the information provided is used during screening.  
  • Please check your application carefully before you submit, as no changes can be made once submitted. 
  • The British Embassy will never request any payment or fees to apply for a position. 
  • Employees recruited locally by the British Embassy in Kinshasa are subject to Terms and Conditions of Service according to local employment law in Democratic Republic of Congo. 
  • All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.  
  • The British Embassy does not sponsor visas/work permits except where it may be local practice to do so.  
  • Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount  
  • Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles
  • Please note:  AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5  
  • Reference checking and security clearances will be conducted on successful candidates.
  • Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.