View Vacancy - IL - Visits & Events Officer (AO)
The British Embassy in Israel is part of a worldwide network, representing British political, economic and consular interests overseas and has an exciting opportunity for a Visits & Events Officer.
During these difficult times, we continue to look out for those who need employment with the aim of providing stability. This is a hybrid position with particular flexibility given during these challenging times.
This is an exciting opportunity for a people-oriented, highly motivated individual to support the British Embassy’s vital work in Israel, primarily via planning and delivering inward visits for delegations covering trade, prosperity and innovation, and supporting large-scale events as Visits and Events Officer.
This position is an ideal platform to develop operational and events management skills and experience in a dynamic environment. The Visits and Events Officer oversees coordination and delivery of all aspects of visits ranging from logistics to visit programmes.
Reporting to the Ambassador’s office, the jobholder will also be expected to support Ministerial visits and assist the communications team where needed on flagship events such as the King’s annual Birthday Party.
Duties and responsibilities:
- Lead on trade, prosperity and innovation visits to Israel by UK officials, working cross-Embassy to deliver high-quality programmes. Where needed, support Ministerial visits and provide cover for the Ministeral visit lead.
- Proactively develop efficient and effective visit programmes at pace and at short notice, liaise with relevant senior UK/Israeli officials, co-ordinate logistics and accompany on visits where appropriate.
- Work closely with a variety of internal and external stakeholders, to create visit programmes and maintain close working relationships.
- Process payments and support the management of visit budgets.
- Support the Embassy’s communication team to deliver large-scale events throughout the year.
- Help organise Embassy events, including creative planning, delivery and practical support in the lead-up to events and on the day itself.
The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad hoc tasks as required.
Key behaviours required:
- Delivering at Pace - Take responsibility for delivering timely and quality results with focus and drive.
- Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
- Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
- Seeing the Big Picture - Understand how your role fits with and supports organisational objectives. Recognise the wider Civil Service priorities and ensure work is in the national interest.
- A confident communicator with excellent communication skills in English and Hebrew. Able to express ideas and messages clearly and concisely, both verbally and in written communication.
- At least one (1) year of relevant visits, events management, or project management experience.
- Excellent organisational skills and attention to detail.
- Excellent ability to work well under pressure in a fast-paced environment, including prioritising effectively to juggle competing demands.
- Motivation and enthusiasm to work as part of an agile and ambitious team, as well as having the drive and self-sufficiency to work independently.
- A self-starter attitude; initiative and creativity, “out of the box” thinking approach.
- A positive, energetic, optimistic attitude, and not afraid to roll up your sleeves.
- Knowledge of the Microsoft Office suite.
- Experience working in an international environment or with international stakeholders.
If you are selected for this position, we will be able to employ you as long as you:
- Receive the appropriate level of security clearance; and
- Are able to work legally in Israel.
Working hours and remuneration:
The Embassy aims to offer an attractive working environment and remuneration package for this role, including a non-negotiable salary of ILS 11,500 per month plus transport allowance and social benefits: Pension employer contribution 7.5% and Keren Hishtalmut employer contribution 7.5%.
No accommodation nor relocation expenses are payable in connection with this position. Parking facilities are not provided nor paid for by the Embassy.
This position is for a full-time employment, on a permanent contract, subject to a 4-month probationary period.
Working hours is 37.5 per week. Normal working hours are Monday to Thursday 8:00-16:00 and Friday 8:00-13:30. This is a hybrid position. Due to the nature of the work, flexibility will be required including evening events and potential for some local travel.
Any flexible working patterns may be considered based on operational requirements and agreement with the line manager, and in line with FCDO and Embassy policies.
The Embassy is committed to providing a wide range of learning and development (L&D) opportunities.
How to apply:
Interested candidates must include 1) an updated Curriculum Vitae (CV) 2) motivation essay, in the relevant sections of the online application form, stating how you meet the requirements of the role; and 3) examples, in the relevant sections of the online application form, of how you meet the key behaviours and skills required.
Applications that do not include this information will not be considered.
Closing date of receiving applications is before 23:55 (Local Time) on 03 December 2023.
Applications received after the stated deadline will not be considered.
The recruitment process, including security clearance, is expected to take around two-three months. The security clearance process includes checks available in country and with UK, dependant on the security level required for the role and the candidates profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.
Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local labour law.
The British Embassy Tel Aviv is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
This opportunity is closed to applications.