View Vacancy - Maternity Cover - Corporate Services Administrative Assistant
The British Embassy in Doha is part of a worldwide network, representing British political, economic and consular interests overseas and is looking to appoint a Temporary Corporate Services Administrative Assistant, Grade A1 (L).
The Role:
The main purpose of the position is to be the Embassy’s Receptionist, providing a professional front line service to callers, responding as appropriate to requests for information, issues and complaints orally and in writing. The jobholder will also provide administrative support to a busy Corporate Services office and manage the daily transportation and visitor requirements.
Main Duties and Responsibilities:
• Be the first point of contact for the British Embassy Doha:
• Receiving and responding to calls and voicemails. Management of the main inquiries inbox, receiving, responding to and forwarding incoming mail as and when required.
• Receiving and actioning daily visitor requests. Preparing the approved list and coordinating with Embassy security.
• Publishing the monthly Embassy newsletter.
• Supporting in the management of the Embassy fire alarm and communication systems.
• Regularly update and distribute the required Embassy contact lists.
• Receive and distribute mail, periodicals and parcel deliveries on a timely basis. Also be the Embassy coordinator for requesting and collection of any outgoing mail.
• Be responsible for the management of transport requests. Ensure all requests are received and actioned on a timely basis, ensuring the correct documentation is completed for audit and safety purposes.
• Support in managing Driver schedules and reconciling such schedules to monthly timesheets.
• Any other administrative duties as required to support the Corporate Services Team.
Key Competencies:
• Delivering at Pace - Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes.
• Leading and Communicating - Effectiveness in this area is about leading from the front and communicating with clarity, conviction and enthusiasm. It’s about supporting principles of fairness of opportunity for all and a dedication to a diverse range of citizens.
• Managing a Quality Service - Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.
• Making Effective Decisions - Effectiveness in this area is about being objective; using sound judgment, evidence and knowledge to provide accurate, expert and professional advice.
• Excellent spoken and written English (minimum IELTs 5).
• Good self-management and organisational skills.
• Knowledge and experience of all Microsoft Office applications.
• The ability to work both on your own and as part of a team and to work well under pressure.
• Flexible and positive approach to working in a busy Embassy
Working Hours and Remuneration:
The British Embassy offers a competitive remuneration package, including non-negotiable salary of QR 8,209/- per calendar month and transportation allowance of QR 800 per calendar month, paid in arrears. The Embassy offers a generous leave allocation and is committed to staff development. This is a Maternity Cover full-time, fixed term for 6 months.
No accommodation and relocation expenses are payable in connection with this position.
Embassy working hours are 7.30 a.m. to 3.30 p.m. Sunday to Wednesday and 7.30 a.m. to 1.30 p.m. on Thursday.
The successful candidate will need to commence security clearance procedures through the Embassy.
Eligibility:
Candidates must already reside in Qatar with valid Qatar ID under spouse sponsorship.
How to Apply:
Interested candidates must complete the online application form and answer the motivation for applying.
** (Applications that are not complete will be rejected).
The closing date for applications will be 24 September 2018 by 23:55 Doha time.
Applications received after the stated deadline will not be considered.
Process:
The recruitment process, including security clearance, is expected to take around two months.
Due to the large amount of applications the Embassy receives only those shortlisted for interview will be contacted. Short-listed candidates will be invited for an interview.
The start date mentioned in the job advert is a tentative start date. The successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances, medical clearance and reference checks.
The British Embassy Doha is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy is subject to Terms and Conditions of service according to local Qatari employment law.
This opportunity is closed to applications.
