View Vacancy - BD - Executive Assistant, A2 (L)
The British High Commission in Bandar Seri Begawan is recruiting the position of Executive Assistant. We are looking for a person with strong interpersonal skills, who wants to be at the heart of supporting the British High Commission deliver its goals.
The main purpose of this job will be to provide administrative support to the High Commissioner, and Deputy High Commissioner, and to help co-ordinate work across the Mission. Core duties will include arranging appointments, managing diaries, drafting letters, and responding to email and telephone enquiries.
We are looking for someone who can take the initiative, is persistent and patient in achieving goals, and is willing to be agile in supporting other staff. Close working with the Social Secretary will be a vital part of this role.
The jobholder also has crosscutting responsibility to coordinate and promote our One Team agenda including learning and development for all British High Commission staff. Maintain a forward look for activities across the Mission, including staff travel requirements.
We are an equal opportunities employer.
Roles and responsibilities:
Managing the High Commissioner’s and Deputy High Commissioner’s diary, transport, and liaising with government agencies. Producing official communications between the High Commission and the Ministry of Foreign Affairs and other Diplomatic Missions. Drafting correspondence and setting up visitor programmes.
Promote learning and development opportunities for all staff, and maintain a rolling agenda of development and teambuilding activities. Organise sessions for the team and give individual support when needed.
Note taker/Minute taker for Post Management Board Meetings. Greeting and directing visitors to the respective member of staff in accordance with post security arrangements. Answer and direct telephone calls.
- 2-3 years experience in an executive assistant or similar role
- Excellent record management and organisation skills
- Good knowledge of government procedure and cultural sensitives to establish relationship with local stakeholders
- Professional speaking and telephone Manner
- Letter drafting skills
- Fluent in spoken and written English
- IT Literate
- Excellent Time Management skills
- Understanding of Brunei government structures
The British High Commission offers a competitive remuneration package inclusive of salary, leave entitlement, performance related pay, benefits and extensive Learning and Development opportunities. This position is being advertised as a full time permanent contract subject to the successful completion of a 4-month probation period.
The British High Commission looks to support the professional development of all staff, including the Executive Assistant. Specific training and mentoring for the role will be provided to the successful candidate.
Employment offers are subject to successful clearance of pre-employment checks and local labour requirements. Staff who are locally recruited by the British High Commission are subject to Terms and Conditions of Service according to local employment law.
No accommodation or relocation expenses are payable in connection with this position. Foreign Nationals, with assistance from the High Commission, must be able to obtain a permit to work in Brunei in order to apply.
Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
The successful candidate should be able to start as soon as possible.
Please check the application centre regularly for any update on your application.
This opportunity is closed to applications.
