View Vacancy - MYR - Transport and Office Manager
Transport
- Manage and promote smooth running of the transport team to ensure good services are provided to all HMG staff
- Lead in reviewing and consolidating post policy and guidance on use of official transport
- Oversee work of the transport officer/receptionist to ensure shifts are well covered, drivers are not working excessive hours, effective use of the fleet and usages are fully recorded
- Ensure all vehicles are well maintained and repaired and records are well maintained
- Ensure all official vehicle registrations are done in time
Office management
- Ensure a professional and comfortable office working environment is maintained, front desk/reception is well manned, and FCO H&S standards are applied
- Manage office space planning, moves and renovations
- Oversee import/export of UKB UAF (Unaccompanied Freight) and personal car purchase and sale and guidance
- Oversee visa/stay and driving licence application for UKB staff and their spouse
IT services
- Oversee IT system, new roll outs and infrastructure changes of both DFID and FCO
- Supervise day-to-day operations and back up ITSO during absence with critical business needs
- Lead in reviewing and consolidating post policy and guidance on mobile phone policy
Procurement
- Oversee procurement of goods, services and equipment related to transport, IT and office services
- Ensuring compliance with procurement procedure during tendering process and arrange contracts as require
- Consider value for money on all procurements
- Manage budget for office services, IT and fleet maintenance, budget forecasting and expense monitoring and recording
Staff management
- Effective management of staff, ensure effective teamwork and smooth functioning of the whole team
- Manage a team of 13 and directly manage 8 staff and counter sign 4 staff
Other responsibilities as business needs require
- Deputising for the CSM as needed
- A graduate degree
- Excellent interpersonal and communication skills with a strong customer focus, and be confident in dealing with senior people
- Excellent English language skills, both written and spoken
- Excellent organisational skills, problem solving skills and the ability to juggle multiple tasks and deadlines
- Flexible, resilient under pressure and decisive with a proven track record of delivering results to a high standard within tight deadlines
- Personal drive and the ability to be a self-starter as well as a team player
- Strong time management and prioritisation skills
- Strong IT knowledge background/experience
- Experience of a similar role in another Embassy, NGO or international organization
- Staff management experience
The British Embassy Rangoon offers a competitive remuneration package, including salary, benefits, leave entitlement of 22 days per annum (calculated in pro rata).
Employment offers are subject to successful clearance of pre-employment and security checks.
Staff recruited locally by the British Embassy Rangoon is subject to Terms and Conditions of Service according to local employment law.
All applications must be received before 31 October 2017 at 23:55 Burma Standard Time.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
Interviews for this position will commence during the week of 13 November.
The successful candidates should be able to start as soon as possible.
This opportunity is closed to applications.