View Vacancy - MYR - Transport and Office Manager

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

Transport

  • Manage and promote smooth running of the transport team to ensure good services are provided to all HMG staff
  • Lead in reviewing and consolidating post policy and guidance on use of official transport
  • Oversee work of the transport officer/receptionist to ensure shifts are well covered, drivers are not working excessive hours, effective use of the fleet and usages are fully recorded
  • Ensure all vehicles are well maintained and repaired and records are well maintained
  • Ensure all official vehicle registrations are done in time

 

Office management

  • Ensure a professional and comfortable office working environment is maintained, front desk/reception is well manned, and FCO H&S standards are applied
  • Manage office space planning, moves and renovations
  • Oversee import/export of UKB UAF (Unaccompanied Freight) and personal car purchase and sale and guidance
  • Oversee visa/stay and driving licence application for UKB staff and their spouse

 

IT services

  • Oversee IT system, new roll outs and infrastructure changes of both DFID and FCO
  • Supervise day-to-day operations and back up ITSO during absence with critical business needs
  • Lead in reviewing and consolidating post policy and guidance on mobile phone policy

 

Procurement

  • Oversee procurement of goods, services and equipment related to transport, IT and office services
  • Ensuring compliance with procurement procedure during tendering process and arrange contracts as require
  • Consider value for money on all procurements
  • Manage budget for office services, IT and fleet maintenance, budget forecasting and expense monitoring and recording

 

Staff management

  • Effective management of staff, ensure effective teamwork and smooth functioning of the whole team
  • Manage a team of 13 and directly manage 8 staff and counter sign 4 staff

 

Other responsibilities as business needs require

  • Deputising for the CSM as needed
  • A graduate degree
  • Excellent interpersonal and communication skills with a strong customer focus, and be confident in dealing with senior people
  • Excellent English language skills, both written and spoken
  • Excellent organisational skills, problem solving skills and the ability to juggle multiple tasks and deadlines
  • Flexible, resilient under pressure and decisive with a proven track record of delivering results to a high standard within tight deadlines
  • Personal drive and the ability to be a self-starter as well as a team player
  • Strong time management and prioritisation skills
  • Strong IT knowledge background/experience
  • Experience of a similar role in another Embassy, NGO or international organization
  • Staff management experience 
31 October 2017
Executive Officer (EO)
Full-time, Fixed Term
35
12 months
Asia Pacific
Myanmar
Yangon
British Embassy
1
USD
1,309
27 November 2017
26 November 2018

The British Embassy Rangoon offers a competitive remuneration package, including salary, benefits, leave entitlement of 22 days per annum (calculated in pro rata).

 

Employment offers are subject to successful clearance of pre-employment and security checks.

 

Staff recruited locally by the British Embassy Rangoon is subject to Terms and Conditions of Service according to local employment law.

All applications must be received before 31 October 2017 at 23:55 Burma Standard Time.

 

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

 

Interviews for this position will commence during the week of 13 November.

 

The successful candidates should be able to start as soon as possible.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.