View Vacancy - Finance & HR Support Officer (DEU19.610)
The British Embassy in Berlin is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for a Finance & HR Support Officer to be part of the Corporate Services team in Berlin.
The main purpose of the job is to:
- Provide support to the Finance Manager, HR Manager and other members of the team on all finance/HR matters;
- Deliver an efficient and professional accounts service in line with Foreign & Commonwealth Office (FCO) financial policy and objectives;
- Provide a professional HR service across the FCO’s Germany network in line with German labour law, best practice and central FCO policy.
In more detail main responsibilities will include:
Finance tasks
- To run the cash office efficiently and in compliance with audit/financial best practice requirements, promptly processing all cash receipts, preparing financial returns including Network Post Accounting spreadsheet, replenishing the imprests, reconciliations and yearly checks;
- Electronic banking (i.e. Direct Debits for private petrol charges, printing the bank statements), taking care of the direct debit mandates, payment reminders and bank runs;
- Checking the payment batches and calculating/distributing private meals/mobile phone calls;
- Helping with the salary recharges, entering the pay as well as the British National Insurance, paying the Honorariums;
- Journals for all internal residence events and payment of extra staff invoices;
- Managing the budget for the clothing allowance;
- Working closely with the processing team in the UK;
- Dealing with queries, circulating the exchange rate, supporting the Germany Network with questions, e.g. in relation with iExpenses, UK Corporate Credit Cards;
- Record keeping/filing of paperwork in accordance with Embassy guidelines;
- Handling the incoming mail;
- Back up for the Finance Assistant, i.e. preparing invoices to be forwarded to the UK for processing, bank statement entry follow up, and creating debit memos.
HR tasks
- Assist in managing and tracking budget calculation;
- Prepare monthly salaries;
- Support on recruitment in co-operation with the HR Hub;
- Support with On- and Off boarding;
- Support with the internship program;
- Ensuring offers are received (whenever necessary), invoices are checked and are correctly paid and then filed;
- General HR admin: e. g. work closely with the HR Manager, update and monitor staffing and absence list, update annual lists to Foreign Office, prepare routine letters, liaise with Community Liaison Officer to ensure post reports are up-to-date and reviewed etc.
Other tasks
- To participate in corporate projects focussed on supporting and developing the collective spirit of the Embassy and the Consulate-Generals in Germany;
- Other duties that may reasonably be required and which are in accordance with the grading and core competencies of the job.
- Fluency in English and German (both written and spoken, minimum of C1 level for CEFR framework*);
- Recent experience of administration work, ideally in a Finance and HR setting;
- Excellent organisational skills and good attention to detail;
- Ability to deliver high quality work within deadlines;
- Excellent communication skills and strong customer focus;
- Able to think logically and solve problems;
- Ability to work independently, but also with colleagues and contacts in the immediate and wider teams as appropriate;
- Excellent IT skills, especially standard MS Office applications (Word, Excel and Outlook).
- Some work experience in a HR and Finance management environment;
- Experience of working with oracle-based accounting system (PRISM).
This is a full-time position of five working days, 37.5 hours per week, for a contract period of two years with the possibility of renewal.
The British Embassy in Berlin has a strong ethos of Learning and Development, including our Learning and Development Week. In addition, there will be many opportunities to attend external seminars and events on relevant issues. This is in addition to the induction programme offered to all Embassy staff.
The successful applicant will be encouraged to be actively involved in the corporate life of the Embassy, contributing to the wider objectives of the British Government’s Germany network and supporting the Embassy’s positive working environment.
The successful candidate will be subject to professional background check and security clearance.
All applicants should have the right to live and work in Germany. The successful candidate must have pre-existing work authorization for Germany in order to apply. The British Embassy does not sponsor for work permits.
Staff recruited locally by the British Embassy in Germany are subject to Terms and Conditions of Service according to local German employment law.
* Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand a wide range of demanding, longer texts, and recognise implicit meaning. Can express him/herself fluently and spontaneously without much obvious searching for expressions. Can use language flexibly and effectively for social, academic and professional purposes. Can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
This opportunity is closed to applications.
