View Vacancy - Admin Assistant 01/23 LUA

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

Main purpose of job:
As a member of the British Embassy’s Corporate Services team, provide administrative support, effectively manage the British Embassy’s reception, handle correspondence, respond to members of the public by email, telephone or in person and liaise closely with all teams in the Embassy. The jobholder will also be responsible for completing financial requisition procedures, and be the main Embassy Requisitioner. This is a busy role and the jobholder will need to demonstrate flexibility, be energetic and proactive.

Roles and responsibilities 
The jobholder will play an important role in ensuring the smooth and efficient running of the Embassy.  Attention to detail and a passion to deliver will be important for this role. The jobholder will work with the Corporate Services team to deliver financial and procurement processes.

•    Act as lead Post requisitioner and receiver for purchasing and supplier maintenance processes 
•    Assist with compliance e.g. setting up new suppliers and reviewing existing supplier lists
•    Manage the local contracts database, flagging contract expiration dates and aggregate spend with suppliers 
•    Act as global procurement card (credit card) holder for the Corporate Services team
•    Providing support to Embassy teams to deliver key administrative tasks
•    Staff the Embassy reception, answering emails/calls and manage the switchboard. Greet external guests
•    Coordinating stationery stocks and manage stock levels to ensure we have sufficient supplies 
•    Manage and update content on Corporate IT systems  
•    Support other colleagues within Corporate Services as and when necessary or requested to do so 
•    Participate in Post crisis activity
•    Work with teams and leadership to feed into Hub co-ordination work

•    Relevant Administrative Assistant /Office Admin procurement experience 
•    Enthusiasm, energy and a positive attitude. A willingness to quickly get to grips with the role and a thirst for learning.
•    Proficiency in both English and Portuguese.
•    Good organisational skills
•    Excellent inter-personal and communication skills
•    Experience in managing financial budgets and resources effectively
•    Ability to complete work to a high standard under pressure, with a focus on attention to detail and customer service. 
•    Good IT skills (MS Office, particularly Word & Excel)
•    Knowledge of Purchasing and supply and requisitions
Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service
24 January 2023
Administrative Assistant (AA)
Permanent
35
Africa
Angola
Luanda
British Embassy
1
USD 1,553.15
monthly
1 March 2023

Working patterns:

The British Embassy Luanda encourages all forms of flexible working and, although there can be no guarantees, some degree of flexible working may be considered. However, as a core element of this role is outreach and networking, we are unable to accommodate requests for fully or mainly remote working. Most staff normally work from the Office on at least four days per week. 

  • All applicants must be legally able to work in Angola with the correct visa/status or work permit.
  • The British Embassy in Luanda is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
  • Employees recruited locally by the British Embassy in Luanda are subject to Terms and Conditions of Service according to local employment law in Angola.
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Reference checking and security clearances will be conducted.
  • If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Any questions you may have about this position will only be answered during interview, should you be invited.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.