View Vacancy - Programme, Budget and Office Manager, Grade - AO, New Delhi
Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience segment and the behaviour-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.
Main purpose of job:
We are looking for a talented person to join our dynamic and inclusive team as our office manager. Our office manager is core to our delivery and wellbeing; and takes care of managing budgets, internal communication reporting and supporting high level events.
Our Science, Innovation, Tech and Health teams create a living bridge between policymakers, researchers and innovators in the UK and India. We are focussed on shaping a fourth industrial revolution that improves citizen’s health, wellbeing and prosperity, based on the principles of democracy, openness and peace in both countries – you’ll be responsible for keeping the projects that enable this on track and within budget; and promoting the real world impact our work achieves to a wide range of audiences.
You’ll work closely with the diverse range of colleagues across the BHC India network to promote successes, manage budget and essential office management for our team, act as secretariat for SIN regional director and run essential parts of high level visits and events.
You’ll be part of an exciting global community of science diplomats: The UK Government’s Science and Innovation network comprises of over 140 officers around the globe in 40 different locations. The Science, Innovation and Technology (SINT) India team is one of the largest of its kind; and aims to build a UK-India science and innovation partnership that is internationally recognised as an unparalleled force for global good.
We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.
Roles and responsibilities / what will the jobholder be expected to achieve?:
We are looking for candidates with strong administration skills and a track record of delivery in the diplomatic, international and / or budget management context. If you thrive in a fast-paced working environment with a very diverse range of stakeholders, we would welcome your application.
You will join a team of 16 talented and enthusiastic people to deliver a portfolio centred around three main workstreams:
- Provide financial management support to the team to enable us to forecast our spend accurately, raise purchasing orders, assist with expense reconciliation, and deliver projects and events within budget.
- Be our office manager, empowering team members to improve knowledge and contact management; managing the SINT regional director’s (RD) diary, travel arrangements and expense claims; taking and circulating concise notes at RD-led meetings; managing stationery, equipment and logistics for the team; and decorating our office area in line with team requests and feedback. Enhance team well-being, cohesion and productivity through organising team meetings and Strategy Day.
- Work with colleagues to plan and coordinate logistics for senior visit programmes to ensure VIPs are in the right place at the right time, generating maximum impact when they meet Government, academic and industry leaders. Maintain and refresh a log of visit locations in India and the UK for senior visits, and lead on delivering a log of lessons learned for visits and events on a quarterly basis.
- Lead the delivery of our team’s internal communications including through creation of a forward look grid, quarterly regional briefings and impact reports and other creative products to promote and align SINT’s work across the India Network and Whitehall.
There is real opportunity in this role to boost the UK and India's science and innovation partnerships on the global stage and to work with a wide range of international and domestic partners across Government and industry. We are a supportive, diverse and flexible team, with an exciting and evolving programme of work, so there will be opportunities to get involved in / lead on additional work in the wider team related to other sectors and / or activities.
Resources managed (staff and expenditure):
You’ll oversee the team’s programme and budget of around £2 million.
Language requirements:
Language: English
Level of language required: Excellent command over the English language, both oral and written.
Working patterns:
We spend 80% of our time in the office. We can exercise a small degree of flexibility on daily working patterns for those with caring responsibilities.
Any other information (or specific local Post requirements):
The job may require some travel in-country and to the UK.
Essential on arrival:
- Bachelor’s degree.
- Minimum two years of work experience in budget and/ or office management.
- Proven interest/experience in science, innovation, tech and or/ health matters.
- Confident with IT solutions, including MS Office with strong proficiency in Excel.
- Excellent interpersonal skills.
- Strong drafting and writing skills.
- Excellent attention to detail, creativity and planning skills.
- The ability to deliver results under pressure.
- The ability to work quickly and reliably with attention to detail and with limited supervision
Desirable:
- A programme/budget management or communications related qualification;
- Experience of working in an international organisation or Government, and/or with science/research/ tech organisations in the UK or India.
- Communications and science/tech programme management experience, working with multiple stakeholders including businesses, incubators, government and academics to deliver projects/ programmes.
- Experience in information or knowledge management
For British High Commission candidates, the Country Based Staff BHC Terms & Conditions will apply.
For other than BHC Candidates, salary will be all-inclusive of INR 53,642 per month Plus 12% Provident Fund and 6% Superannuation.
Additionally, the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family.
No relocation or any other related costs or assistance will be provided.
Please note - BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, e.g., some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best.
Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience segment and the behaviour-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.
Overseas Citizen of India (OCI) card holders will need have, or be able to obtain, a valid special work permit issued from Government of India (GOI) to work in the British High Commission (BHC). BHC will not be able to sponsor work visas or obtain/ assist with the special work permit from GOI. Offers of employment made to OCI card holders will be conditional upon candidates obtaining a special work permit.
Note: For requisite special permission to take up employment in any foreign Diplomatic Missions in India, OCI Cardholder must visit https://ociservices.gov.in
Please note – successful applicants will be offered employment on Country Based Staff (CBS) terms and conditions. This is not a permanent UK Civil Service position and does not attract diplomatic immunities and privileges (other than what an individual may already hold if they are a recognised partner/family member of a serving diplomat).
To Apply:
Please note applications without (a) and (b) will not be considered.
- Complete the Online Application Form
- Complete the Experience, Professional Skills and Behaviour based Segments in the Online Application Form
- Applicants need to answer the questions based on your professional experience. Refrain from use of AI based tools to avoid application from getting rejected/disqualified.
Internal candidates applying for this position need to inform their current line managers, else the applications will not be considered.
We will accept only online applications by 09 April 2024 (latest by 23:55 hours IST).
Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Please note - Provident Fund Transfer in and out from EPFO is not possible as BHC PF is managed by a private PF trust governed by Indian Income Tax Act, 1961. The staff still has the option to transfer out and in from a privately held PF trust which are not governed by EPFO.
Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
Only shortlisted candidates will be contacted, and no telephone enquires will be dealt with. Basis the scores, the candidate/s who did not score as highly as the successful candidate, might be placed on the reserve list. If during the reserve period of 12 months, the same or largely similar role becomes available, the role may be offered to the second or subsequent appointable candidates.
The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
This opportunity is closed to applications.
