View Vacancy - JPN (Tokyo) - Official Driver, S1
Main Purpose of Job:
The official driver is an exciting role that supports the strengthening of the UK and Japan partnership by providing official transport to the Ambassador, Embassy staff and VIP/VVIPs. Providing safe and reliable transport plays an important role in ensuring that we are able to deliver a wide range of HMG (Her Majesty’s Government)’s objectives. Other responsibilities include vehicle maintenance, transport booking, and administrative support to the team.
英国大使館のオフィシャルドライバーは、大使を始め大使館職員や英国からのVIP/VVIPなどを安全かつ正確に公用車にて目的地に運ぶことにより、英国と日本の結びつきをより強化するための大使館としての大きな目的に貢献できる魅力的な仕事です。また運転のみでなく、車両の点検、予約の受付/管理作業なども業務として対応頂きます。
What the Jobholder will be Expected to Achieve:
Driving (75% of your time)
You will drive an official vehicle safely and efficiently for official passengers, in line with Japanese laws and regulations. Your duties will include:
- Inspection - daily check of tyre pressures, hydraulic fluid, oil etc.
- Keep vehicle clean, safe, and serviceable in your care
- Make sure all passengers use seat-belts
- Record all journeys accurately
- Report any defects of vehicle or issue immediately
- Act as a Messenger, and collect & deliver official letters in a careful manner
- You will be asked to ensure the confidentiality of customers’ information (e.g. conversation in the vehicle), and not to disclose to any person.
運転業務（配分75％）
- 公用車を日本の法律を遵守しながら安全かつ効率的に運転し、乗客を目的地まで送り届けます。以下も業務として対応頂きます。
車両点検（毎日のタイヤ空気圧やエンジンオイルなどの点検） - 車両の維持管理（清潔かつ運行上安全な状態での維持、不備や問題点があった際の迅速な報告）
- 乗客の安全確保（シートベルト着用の確認）
- 正確な運行記録管理
- メッセンジャー業務（公的な書類の送付、受取り）
- 車内での会話など、業務で知りえた情報は厳に守秘義務を守り他言しないようお願いします。
Bookings (20% of your time)
You will manage transport bookings and provide administrative support to the Corporate Services team. For detail, you will handle a number of requests, by checking/updating the transport calendar, responding to emails/phone calls in English/Japanese, and reporting to the transport manager.
You will need to build a good understanding of our transport policy.
予約業務（配分20％）
日々の予約受付業務、カレンダー管理などを対応頂きます。具体的には予約受付/管理、カレンダーへの入力及びメールや電話対応（日本語/英語両方での対応）、チームマネジャーへの報告などがあり、全てのベースとなる当館のトランスポートポリシーを深く理解して頂くこととなります。
Additional Duties (5% of your time)
You will be asked to do ad-hoc tasks as corporate contributions (e.g. preparation for a crisis, supporting receptions and events, etc) for the embassy. Detail is to be discussed with your line manager.
その他業務（配分５％）
大使館全体業務への貢献として、その都度必要な業務に携わって頂くことがあります（緊急事態への備え、イベントやレセプションでの対応）。詳細はラインマネージャーと相談のうえ適宜決定となります。
Resources Managed (Staff and Expenditure):
Official vehicles to arrange insurance and car maintenance services
公用車のメンテナンス・保険の更新や1年点検など対応頂きます。
- Japanese Driving Licence (Standard - Futsu)
- Basic knowledge on Route & Traffic in Tokyo, Japan
- Good Communication Skill and Team skill
- No Criminal Record
- Basic Computer Skill (Word, Excel, outlook emails)
応募必須事項
- 日本国運転免許証（普通）
- 東京の基礎的な地理および道路情報に関する知識
- コミュニケーションスキル、チームスキル
- 犯罪経歴が無いこと
- 基礎的なITスキル（Microsoft Word, Excel, Outlook Emails）
Other Skills/Experience/Qualifications:
You will need to submit 2 official certifications with your application.
- Driving Record Certificate (3 years) – Unten Kiroku Shomeisyo (https://www.jsdc.or.jp/certificate/tabid/109/Default.aspx)
- Certification of Driver’s License History – Unten Menkyo Keireki Shomeisyo
*These certificates could take 1-2 weeks to obtain. We recommend you to apply at your earliest convenience to receive them before the job application deadline.
応募書類とともに以下2つの証明書の提出をお願いします。
- 運転記録証明書（過去3年分)
- 運転免許経歴証明書
※証明書交付までおよそ1～2週間程かかるため、早めに申請することをおすすめします。
Japan Safe Driving Center / 自動車安全運転センター参照: https://www.jsdc.or.jp/certificate/tabid/109/Default.aspx
Language Requirements:
- Japanese and English
- Fluent Japanese and basic level English or vice-versa
業務上必要とされる言語
- 言語：日本語と英語
- 必要なレベル：流暢な日本語および基礎的な英語もしくはその反対
- Japanese Driving Licence (Medium – Chugata or Large – Ogata)
- Good English
- Over 3 years working experiences as a driver
望ましい条件
- 日本国運転免許証（中型もしくは大型）
- 英語力
- ドライバーとして3年以上の勤務経験
- 1 month salary bonus equivalents payable in June and December
(Note: Salary may be reduced due to tax status) - Commuting allowance of up to JPY35,000 per month (paid on an actual cost basis)
- 25 days paid annual leave (calculated pro rata)
- Health Insurance and Employee pension (kenko hoken/kosei nenkin)
- Employment Insurance (koyou hoken)
Working Patterns:
In principle, Office hours are 0900-1730, Monday to Friday. However, you will occasionally be asked to work outside of office hours (e.g. for an early morning or late pick up) depending on the week. It is desirable for you to be situated near the embassy (within 1h distance by car or public transport). Overtime will be paid with salary or by time off in lieu (you can take leave on an alternative date).
基本的な業務時間は月曜日から金曜日の9時から17時30分ですが、週により早朝もしくは17時半以降の送迎など、通常の業務時間外の業務が発生する場合もあります。このため、車もしくは公共交通機関を使い1時間以内の通勤圏内であることが望ましいです。9時から17時30分の業務時間外に業務が発生した場合は、残業代の支給、もしくはTOILと呼ばれる振替休日・勤務時間調整制度を選択し相殺頂きます。
On the job training to be provided, so that the person can be familiar with embassy’s routine and possible irregular cases.
Drivers are expected to dress professionally, and the Embassy will provide a uniform budget to cover this cost.
25 days of Annual Leave is provided per year and employees are encouraged to use all.
Subject to availability, commuting by personal car is available.
大使館の通常業務・イレギュラーな対応などはOJTを通して成長して頂くことが可能です。
大使館職員として適切な身だしなみを整えて頂くためにも、大使館からユニフォーム代の支給があります。
有給休暇は年に25日付与され、年内に消化することが強く推奨されています。
車通勤も可能です。駐車スペースには限りがあります。
Learning and Development Opportunities (and any specific training courses to be completed):
The British Embassy offers comprehensive learning and development opportunities that will be fully available to the jobholder. We regularly run both work area specific training, as well as more general skills development in project management, finance, and leadership. Each year the job holder will be encouraged to use 5 development days to pursue job related and personal development goals.
All staff are required to take a role in the embassy’s crisis preparation and response. Full training will be provided for this and regular opportunities will be available to test and develop your skills.
英国大使館では能力開発の機会を設けており、職務に特化した研修やより広範な業務研修（プロジェクト管理、経理、リーダーシップ）などを提供しております。また、職員は毎年職務能力もしくは個人的な成長のため5日間のDevelopment Daysを設けることができます。
全職員が緊急事態への準備/対応において何らかの役割を担うことを要求されます。本件に関してはトレーニングや定期的にスキル開発のための機会も設けられています。
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework, which provides detailed guidance on how the behaviours are defined.
Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
This opportunity is closed to applications.
