View Vacancy - Estates Admin Officer (43/17 NR)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Operations and Corporate Services)

Main purpose of job:

The Estates Administrative Officer will provide overall administrative support to the Estates team.  The officer will in addition be the Health & Safety Officer for post ensure documentation is kept to ensure compliancy scores are maintained.  The officer will share job assignments to the Furnishings Supervisor and support the Deputy Estates Manager on arrival and departure from post checks with UK Based officers.

Roles and responsibilities :

  • Carry out monthly store spot checks for all stores at the BHC ensuring correct procedures have been followed and all paperwork corresponds.
  • Carry out inspections of properties after the furnishings team has completed the cleaning and furnishing of properties ready for new occupant.
  • Carry out departure from post checks for departing officers ensuring the officer is aware of their responsibilities before leaving post.
  • Arranging for monthly meter readings with the utility companies
  • Liaise with Deputy Estates manager on purchasing of new curtains/white goods/furniture for upcoming property refurbishments.
  • Secretary to the BHC Health and Safety Committee
  • Conduct health & safety checks of all properties prior to new occupants moving in and subsequent routine checks
  • Conduct health & safety checks at the main office
  • Supervising and spot checking external contractors ensuring they are fully compliant with health and safety best practice while on BHC premises.
  • Collation and filing of all Health and Safety documentation ensuring readily available for any spot checks on compliance with standards
  • Lead on Health and Safety messaging in the BHC raising awareness on H&S in the mission
  • Brief all new staff arrivals (UKB and LE) on health and safety best practices
  • Management of the Health & Safety budget

Resources managed (staff and expenditure):

1 member of staff

  • Minimum 2 years work experience
  • Undergraduate degree/Diploma in Business Administration or Supply chain management
  • Experience of Health & safety work, inventory/store management or administration
  • Strong decision making skills and willingness to take initiative in own work
  • Proficient in computers
  • Fluent in English
  • Estate management
  • Accounting/Budget management
Making Effective Decisions, Leading and Communicating, Collaborating and Partnering, Managing a Quality Service
15 December 2017
A2 (L)
British High Commission
144 401 gross
1 February 2018

Working patterns:

Flexi working available in agreement with Line Manager

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
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This opportunity is closed to applications.