View Vacancy - JPN - Energy Team Administrative Officer - A1(L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign and Commonwealth Office (Policy & Political roles)
Economic and Prosperity

To provide administrative support to the British Embassy Energy Team, which includes officers from Department of International Trade, Science and Innovation, and Climate Change and Energy. 

Administrative support to the Energy Team (80%)

  • Arrangements of appointments, events including trade fairs and missions, and travel, including through collaborative work with Energy Team, colleagues across the Embassy and with key internal interlocutors.
  • Provide support for official and Ministerial visits from the UK
  • Taking responsibility for budget management including support for stationery ordering, subscriptions and other requisitioning needs. 
  • Management of public enquiries relating to the work of the energy team.
  • Updating organograms of external organisations and contacts list
  • Coordinating written work covering activity across the energy team including team monthly update, team responses to requests for views on new initiatives etc.



  • Monitor the media and summarise (in Japanese and in English) key developments on energy and environment policies and business activities on a timely basis.
  • Send out messages through Embassy twitter account (in Japanese and in English) and other social media on a regular basis, working closely with the Media team.
  • Monitor UK Government website for key policy developments in energy and environment.  Draft newsletter in Japanese for internal/ external stakeholders.
  • Microsoft Office skills
  • Language: English- business level both written and spoken; Japanese – fluent both written and spoken
  • Level of language required: English: TOEIC 850; Japanese JLPT N1    

  • Administrative experience, including diary and event management.
  • Experience using social media.
  • Organisational and people-handling skills
  • Interest and knowledge in energy and climate change issues. 
Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
22 December 2017
A1 (L)
Fixed Term, Full-time
Asia Pacific
British Embassy
1 April 2018
31 March 2019

Happy to support flexible working, to be discussed and agreed with line manager.

This job is to provide cover for a secondment and is initially being offered with a one-year contract, renewable yearly until September 2020.

All applications must be received before 22 December at 23:55 JST.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates.

The successful candidate should be able to start by April 2018.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.