View Vacancy - MNL - Regional Procurement Assistant, A2 (L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Procurement

The British Embassy Manila is a large diplomatic mission (around 250 staff) delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the Embassy’s CORE Values of Collaboration, Opportunity, Respect and Excellence. 

Main purpose of job:

To work as part of the Regional Procurement Team in Manila handling procurement requirements for Asia Pacific, Middle East & North Africa regions. Working with customers, suppliers and other stakeholders on all aspects of Procurement delivery, review, monitoring and reporting. Assist the Regional Procurement Head and Regional Procurement Manager in the day-to-day procurement administration duties.

This position is based in Manila as part of the overall Regional Corporate Services Hub. Working hours will reflect the customer needs across the regions.

Roles and responsibilities / what will the jobholder be expected to achieve?:

Assist in the delivery of Procurement Projects 

  • Creation of project on Bravo / Contracts Database and Tracker. Liaise with Procurement Lead (PL) on planning/timetabling of requirement. Liaise with London delivery team where necessary.
  • Proof read and Edit: Review all tender documentation for consistency, spelling and grammar and get sign off from PL. Manage the technical and commercial clarification questions from the bidders. Maintain question log, co-ordinate answers and disseminate to bidders.
  • Receipt of tenders - when offline process is followed. Maintain a receipt log and manage opening log.
  • Compliance checks to ensure envelopes are complete. Facilitate tender evaluation and arrange teleconference/video conference (booking facilities and sending out invitations) for the moderation meeting. Take notes of decisions made.
  • Drafting of outcome letters (award and reject).
  • Management of award activities, including changing status in Bravo.
  • Where necessary work with PL in drafting lessons learnt papers for review.

Data Analysis 

  • Provide procurement reporting /analysis services to the following procurement hubs: APAC, MENAD, SAAD, Africa, EECAD.
  • Manage and keep up to date hub reporting tools (these reports can be listed).
  • Schedule reporting periods and deliver up to date reports on time.
  • Respond to colleague's requirements for ad hoc reporting where required.

Supplier Optimisation and Agreed Supplier Lists 

  • Assist where required in the production and refinement of the Agreed Supplier Lists for APAC, MENAD, SAAD, Africa, EECAD hubs.
  • Manage and update the Agreed Supplier Lists for APAC and MENAD.
  • At least 2 years hands-on procurment experience
  • Strong emphasis on accuracy and detail
  • Effective oral and written communication skills
  • Strong attention to detail
  • Ability to handle multiple projects simultaneously to meet goals and deadlines
  • Proficient in MS Excel
  • Good time management and organizational skills
  • BS degree in business management/finance related course or equivalent experience
  • Working in a multinational environment across multiple time zones
  • Sourcing or Contract Management Experience
  • CIPS Level 3 or equivalent qualification from other Professional Procurement Organisations
  • Project Management Experience
7 February 2021
Administrative Officer (AO)
Full-time, Permanent
36
Asia Pacific
Philippines
Manila
British Embassy
1
PHP
37, 907
15 March 2021

The British Embassy offers a competitive compensation package, 36-hour work week, guaranteed 13th and 14th month pay, 20 days paid annual leave (calculated on Pro-rata basis if joined after 1 January), generous medical insurance, life insurance and access to a guaranteed 5 days of learning opportunities a year. 

Due to the geographical spread of the customer base, the job holder will need to maintain a fairly rigid working pattern so that customers know when they are available, however a certain level of flexibility around start and finish time may be possible upon prior agreement with the Line Manager

No accommodation or relocation expenses are payable in connection with this position. You must have work authorisation for the Philippines in order to apply.

Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila is subject to Terms and Conditions of Service according to local Philippine employment law.

Candidates are expected to have a valid NBI Clearance.

All applications must be received before 23:55 Manila time on the specified application deadline.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above. 

The indicated start date is provisional and would depend on completion of necessary pre-employment and security checks.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.