View Vacancy - JKT - Deputy IT Support Officer, AO
Main Purpose of Job:
The Deputy Information Technologies Security Officer (DITSO) is a key position providing a wide range of first-level, high quality technical support and customer service within the Embassy, particularly related to IT and telecommunication. Jobholder will be in charge of the Indonesia Network’s IT systems, telephone, and other communications systems. The successful candidate will have an important role helping design and implement IT policies, ensuring compliance by users with relevant rules and best practice, ensuring business resilience and continuity, regular maintenance and repairs and developing IT skills of staff and how they can best use the technology to improve business outcomes.
The British Embassy also provides a shared services platform for a number of different government departments and is governed by a Memorandum of Understanding (MOU). The successful candidate will need to oversee the delivery of the MOU, in the IT systems, telephone and communication systems across different government department.
The successful candidate will need to have good analytical, interpersonal skills, possesses customer services mind-set and be open to helping, supporting colleagues and answering questions they may have.
Salary cited is indicative, depending on candidate’s qualification and experience.
What the Jobholder will be Expected to Achieve:
IT responsibilities as the Deputy IT Support Officer (DITSO)
- Responsible for all IT network operations at post (Official and Standalone networks)
- Problem solving for Official network issues as possible under security regulations
- Management of the standalone network at the Embassy and official Residence (Wi-Fi and LAN), setting up users and monitoring the usage
- Administration of the Embassy telephone system; setting up new staff, problem solving, reporting faults etc.
- Crisis preparedness and response role
- Training and mentoring staff on how to best utilise computer, telephony and VTC systems
- Maintaining inventories and ensuring Security Operating Procedures are understood and enacted
- Assist the ITSO with monitoring and managing the annual budgets for IT, following policy to ensure value for money
- Perform procurements, requisitions and purchase orders according to FCDO guidance’s
- Provide basic administrative/clerical support to procure goods and services in line with Embassy policy to achieve value for money, mainly on IT and office machinery equipment
- Monitor and provide first simple reports on telephone costs and manage the inventories of equipment
Resources Managed (staff and expenditure): None
- Strong IT skills (MS Teams Application, networking, hardware and services) and experience in IT support, with particular emphasis on computers but telephony and VTC technology
- Related working experience for a min of 2 years
- Ability to work with minimum supervision
- Must be able to travel for short period to different locations. Travels are currently reduced adjusting to the pandemic
- Fluent English (essential) & Bahasa (desirable)
- Excellent problem solving and customer service skills
- Flexibility, personal resilience and capable of solving problems
- Strong skill on MS Teams administrator
- Strong communication and interpersonal skills
This role is advertised as a 12-month fixed term contract.
The British Embassy Jakarta offers a competitive remuneration package including:
- Annual leave entitlement of 25 days per year
- Medical benefit (medical insurance)
- Access to extensive learning and development opportunities
Working Patterns:
Normal working hours are 39.5 (gross) per week: 8:30 AM to 5:00 PM from Monday to Friday. The team operates a ‘core hours’ policy of 10:30AM to 2:30PM with individual flexibility around that and we are open to requests to work condensed hours, subject to business need.
British Embassy Jakarta supports and promotes flexible working as a crucial part of our inclusive offering and is committed to staff maintaining a healthy work-life balance. The role is suitable for some remote working, and members of the team tend to work from home around 2 days a week.
No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Jakarta is subject to Terms and Conditions of Service according to local employment law. In relation to this, the successful candidate will need to arrange for his/her own Police Certificate.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Learning and Development Opportunities (and any specific training courses to be completed):
We place a strong emphasis on learning and development. You will be encouraged to undertake developmental training and get involved in corporate activities. You will have access to existing and new Corporate Services L&D as well as wider job-relevant IT L&D and support for your own personal development.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.
Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework, which provides detailed guidance on how the behaviours are defined.
Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
This opportunity is closed to applications.