View Vacancy - JPN - Trade & Investment - Programmes Officer A2(L)
Main purpose of job:
To provide financial and operations support to key Trade and Investment programmes, including financial oversight, progress tracking and quality assurance, especially for significant and cross-cutting programmes. For the next 18 months the main focus will be on the UK Year in Japan (UKYIJ), particularly in relation to the 5 GREAT weeks and Rugby World Cup related activation
Roles and responsibilities / what will the jobholder be expected to achieve?
Administer the budgets for DIT related campaign activities and programmes, ensuring good governance and value for money for key activities, projects and programmes. Responsibilities include:
- Ensure project delivery teams meet governance requirements, including regular monitoring and reporting of actual and forecast expenditure, project proposals, and evaluation reports.
- Support on procurement of contractors, working closely with C4 lead and colleagues in the Regional Procurement Hub to ensure procurement delivers value for money.
- Support delivery teams with financial management, including accurate recording of spend on budgeting systems.
A particular focus for the next 18 months will be to manage the Japan network UK Year in Japan budget, including RWC activation, the remaining 4 GREAT weeks, and the Olympics/ Paralympics.
Supporting implementation of key activities, projects and programmes of a cross-cutting or significant nature. Responsibilities include:
- Supporting project teams on implementation, including areas such as logistical arrangements, invitations, guest lists, booking venues, co-ordinating transport, catering services, organising physical setup
- Supporting visits of high-profile guests and VIPs
- Leading elements of activation – including travel outside Tokyo
- Other corporate activity to deliver UKYIJ as required
For the next 18 months, a particular focus on events in the UK Year in Japan, including supporting delivery elements of the remaining GREAT weeks (Clean Growth, Future of Mobility, Creativity and Healthy Ageing), RWC 2019 and Olympic/ Paralympic events.
Support to the Tokyo Trade and Investment leads. Responsibilities include:
- Process requests for market research reports on internal systems
- Support on Trade team budgeting & process
- Support performance reporting through collection of data on delivery against goals and analysis of pipeline opportunities
- Deal with general trade enquiries
- Japanese (native) and English (business level) language ability.
- Experience in financial and performance management either in private or public sector
- Evidence of work supporting events delivery
- Experience of project or programme management
- 1 month salary bonus equivalents payable in June and December
- (Note: Salary may be reduced due to tax status)
- Commuting allowance of up to JPY35,000 per month (paid on an actual cost basis)
- 24 days paid annual leave (calculated pro rata)
- Health Insurance and Employee pension (kenko hoken/kosei nenkin)
- Employment Insurance (koyou hoken)
- Alongside a number of Embassy-specific courses that will need to be completed on arrival, the Embassy is supportive of learning and development. We offer five development days per year, and regular opportunities for learning and development delivered both within the mission and regionally in Asia. We also focus on using coaching and a buddying system to support new arrivals.
The applicant must have work authorisation for Japan however if a foreign national, the British Embassy/Consulate General will support a visa application if required.
Learning and development opportunities (and any specific training courses to be completed):
The British Embassy and UK Foreign & Commonwealth Office provides a range of training opportunities in core diplomatic and commercial skills, from networking and communication to project management. The British Embassy works closely with Embassies across the Asia-Pacific region to share experience and learning. Working within the Embassy Trade Policy team presents an opportunity to learn the dynamics of bilateral and multilateral trade policy discussions as we seek new trade relationships with Japan and with the Asia Pacific region.
Alongside a number of Embassy-specific courses that will need to be completed on arrival, the Embassy is supportive of learning and development. We offer five development days per year, and regular opportunities for learning and development delivered both within the mission and regionally in Asia. We also focus on using coaching and a buddying system to support new arrivals.
All staff are required to take a role in the embassy’s crisis preparation and response. Full training will be provided for this and regular opportunities will be available to test and develop your skills.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
This opportunity is closed to applications.