View Vacancy - Events Internship
Main purpose of job:
To work in the embassy events and communications section under the supervision of the Events Project coordinator, supporting the Head of Press Section to promote the UK as an excellent political and commercial partner for Colombia, working proactively to promote the British Embassy activities and initiatives across all policy areas.
The job holder will assist the Events Coordinator organising internal and external events, including the annual Queen’s Birthday Party in June.
Roles and responsibilities / what will the jobholder be expected to achieve?
Events (65%)
- Support the Events Coordinator with the arrangement of logistics and provision of services (sometimes internally and sometimes with external providers) for Embassy events. (For instance, accommodation, transport, catering, audio visual equipment, and special need requirements).
- Support the Events Coordinator with the arrangement of the logistics and provision of services for Residence Events.
- In liaison with the Events Coordinator, to update, maintain and organize Embassy Events Planner and keep tracking of the Residence Events Planner.
- Keep track of Embassy Events Invitations and invitees lists.
- Liaise with security manager to provide list of suppliers when it is required to perform activities at the residence for an event.
- Maintain a database of service providers.
Administrative Work (35%)
- Keep record (both physical and digital) of the Team’s expenditures and Purchase Orders.
- Support the Events Coordinator maintaining the team’s budget chart up-to-date.
- Keep record and renew every subscription to newspapers and magazines of the Press Team and some Heads of Section under the Events Coordinator guidance.
- Administrate the Press Storage Room, keeping it organized, clean and tidy with an updated inventory.
- Liaise with the Corporate Services Team to keep paper, ink, pens and any stationary related items in place for the office to work properly.
- The jobholder will eventually have to translate certain documents from Spanish to English and English to Spanish.
- Support the Press team on related matters.
Language: Spanish and English.
Level of language required: Spanish (native), English (B2 certified with IELTS or TOEFL).
Essential on arrival:
- Currently enrolled in the last semesters of university degree in Social Communications, Services Administration or related fields (journalism, advertising, etc.)
- Available full-time and able to work sporadically on nights and weekends when there are events.
- Good knowledge of photography and video-editing software.
- Responsible, well organised and committed to the job.
- Able to do physical work for the set up of the events and for the management of the storage room.
- Sociable, able to interact and collaborate with different teams.
- Excellent team work and communications skills
- Works well under pressure and against deadlines, able to deal effectively with stressful and difficult situations
- Fluent in both written and spoken English and Spanish.
- Interest in UK.
Desirable:
- Good Knowledge of Microsoft Office (Excel-Word-Power Point)
- Knowledge of world affairs.
- Graphic design skills (adobe creative cloud)
- Communications
- Events
- Marketing
Working hours: Mondays to Thursdays 8:30 to 17:00
Fridays 8:30 to 13:30
This opportunity is closed to applications.