View Vacancy - Corporate Services Assistant

The Corporate Services Team in British Embassy Cairo is looking to appoint a Corporate Services Assistant grade A2 (L) to start as soon as possible.

Main purpose of the job

This is a challenging role for a resourceful candidate reporting to the Corporate Services Manager. It requires the ability to multitask, excellent organisational skills, a strong customer focus and the ability to work as an integral part of a high performing team. 

Main Duties and Responsibilities:

• Ensure flats & stores inventories are up to date
• March-in & Outs of properties
• Manage lease extensions/renewals
• Manage monthly rental payments/DS renewals
• Organize furniture sale numbering/bid collection & processing
• Manage transit flat bookings
• Pollution monitoring and policy implementation
• Pyramid user (FCO software programme to support Estates management).
• Provide support in the Procurement process
• Provide administrative support to recruitment processes
• Provide administrative support for the annual performance management process
• Produce HR letters
• Support for event management.

Key Competencies: 

• Collaborating and Partnering - People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done.
• Delivering Value for Money - Involves the efficient, effective and economic use of taxpayers’ money in the delivery of public services.  It means seeking out and implementing solutions which achieve the best mix of quality and effectiveness for the least outlay.
• Delivering at Pace - Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes.
• Managing a Quality Service – Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements.

• Excellent English and Arabic written and verbal communication skills;
• Excellent organisational skills, including ability to organise and prioritise workloads, organise records, meet deadlines and maintain close attention to detail;
• Demonstrated ability and experience in Admin support position
• Demonstrated initiative, adaptability and the ability to work flexibly both in a team and individually;
• Good IT skills (word, excel, outlook and the internet), including the ability to learn new programmes quickly.