View Vacancy - MNL - Regional Finance Assistant, A1 (L)
Main purpose of job:
The Global Transaction Processing centre makes approx. 16,000 payments a month and provides financial transactional services to Embassies in Africa, Eastern Europe, Middle East and Asia. We are looking for regional finance officers to process financial transactions accurately, timely and according to financial guidance.
There are 4 teams and once probation is confirmed, officers may be moved between teams depending on business need. The majority of officers start in the Invoice team. Officers are eligible for promotion after one year if performance is satisfactory.
Each Team is responsible for the following:
Supplier Maintenance and PO Team
- Set up Suppliers on Oracle and relevant banking platforms.
- Create Purchase Orders on Oracle
- Set up Distribution Sets.
Invoice Team
- Review and process invoices, debit and credit memos, staff expenses, distribution sets and payroll.
Payment Team
- Prepare payment batches and process payments, including payroll, on banking platforms.
Accounts Receivable
- Enter receipts onto Oracle and provide initial data check of Network Post Accounts
Roles and responsibilities:
All financial officers are expected to perform the following duties:
- Check all financial documents to ensure they meet compliance procedures before processing.
- Escalate non-compliant documents to line manager.
- Enter all compliant financial transactions on Oracle within the relevant Service Level Agreements
- Archive documents according to relevant data management policies.
- Keep up to date with Standard Operating procedures attending monthly training sessions.
- Work collaboratively across teams to ensure the whole team is able to meet Service Level Agreements.
- Keep relevant documentation/guidance on Sharepoint up-to-date.
- Escalate to line manager any issues with process non-compliance.
- Diploma/Degree holder
- Fluency in English, both oral and written
- Data entry experience.
- Experience with Microsoft Office
- Diploma/Degree holder in Finance or equivalent
- Exposure to financial systems such as Oracle.
- Experience of working in a BPO environment.
- Experience of delivering a regional service.
As part of the recruitment process all staff will be asked to take a basic numeracy, date entry and verbal reasoning test. Any officer passing the team will be invited to interview.
The British Embassy offers a competitive compensation package, 36-hour work week, guaranteed 13th and 14th month pay, 20 days paid annual leave (calculated on a pro-rata basis if the service period is less than one full year), extensive medical insurance, life insurance and access to a guaranteed 5 days of learning opportunities a year.
Monthly training on standard operating procedures, mandatory FCO finance trainings plus access to extensive online training opportunities and an annual learning and development week.
This position is being advertised as a full-time one (1) year fixed-term renewable contract.
No accommodation or relocation expenses are payable in connection with this position. You must have work authorisation in the Philippines in order to apply.
Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila are subject to Terms and Conditions of Service according to the local Philippine employment law.
Candidates are expected to have a valid NBI Clearance and passport.
All applications must be received before 23:55 Manila time on the specified application deadline.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
This opportunity is closed to applications.
