View Vacancy - Facilities Services Manager (Building and Civil Works) (RUS221)

The British Embassy in Moscow is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for a Facilities Services Manager (Building and Civil Works).

The main purpose of this job is planning and supervision of the building and civil maintenance works required at the British Embassy office and residential complexes, as well as direct liaison and communication with local authorities and contractors.

 Main Duties and Responsibilities:

• Day-to-day management and performance evaluation of directly employed staff (Store/Procurement officer, carpenters, labourers);
• Undertaking a range of maintenance and operation tasks that support the operation of the estate, including planned preventive maintenance and reactive works;
• Communication with customers/staff, keeping them informed of the progress and completion of works;
• Systematic analysis of how tasks are undertaken to identify ways to deliver outputs more effectively;
• Oversight, coordination and supervision of locally employed contractors (minor repair and redecoration, façade cleaning, snow removal, clearing roofs from snow and icicles, etc.);
• Assisting Senior Facilities Manager with local contractors, including interpretation of documents and during site meetings;
• Manage relationships with local authorities, landlords and tenants regarding minor maintenance and repairs to Embassy occupied properties;
• Deputy Fire Safety Manager (maintenance of Fire Safety boards and Fire Safety file, collecting Fire Warden monthly reports, fire extinguishers replacement);
• Health and safety coordinator (maintenance of H&S boards and H&S file, automated external defibrillators, first aid boxes);
• Monitor and manage safe working practices with heavy handling, climbing equipment, tools, hot water and chemicals;
• Ladder maintenance (check replenishment, disposal of ladders and updating ladder register);
• Monitor and manage safe working practices with heavy handling, climbing equipment, tools, hot water and chemicals;
• Procurement of different goods and services if required. Preparation of spending forecast for services and goods required;
• Maintaining electronic and hardcopy spending statistics and contracts;
• Disseminating information/instructions on both technical and corporate issues from head of department;
• Other duties as deemed operationally necessary, including acting as Duty Officer for out of hours emergency maintenance problems.

• Previous property maintenance experience with some knowledge of building or construction work;
• Effective communication skills both in dealing with staff and with partners or suppliers;
• IT Skills (Microsoft Word and Excel);
• Good level of written and spoken English;
• Fluent level of written and spoken Russian.