View Vacancy - Corporate Services Support, A1 Stockholm (SWE222)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support

The British Embassy in Sweden is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking to recruit a full-time Corporate Services Support. Main responsibilities will include: to provide practical administrative support including official transport work for the British Embassy in Stockholm.

Main Responsibilities:

General Administrative Support – includes but not limited to

  • Annual Ergonomic assessments;
  • Daily Post – and Air Freight Diplomatic Post/ Bags;
  • Maintenance of minor machinery e.g franking machine/ Coffee machine/ Printers/ shredders;
  • Finance Admin – scanning and uploading invoices to Sharepoint and provide effective back-up for the Finance Assistant related to preparatory work prior to scanning;
  • IT support in respect of completion of application forms, checking inventory items with guidance from IT Support Officer;
  • Property Compliance Assessments (PCA) - Self Assessment support for Estates Team.

 

Official Driving –

  • Transport arrangements for ; Embassy Senior Staff, VIP visits, new and departing UK staff, airport runs, delivery & collection of items as required to support the One HMG Platform, including all associated logistics, ensuring effective coordination with current Driver and customers;
  • Joint management of the transport fleet to ensure vehicles readiness.

 

Security & logistics Support- Crises planning/ Testing/ upkeep

  • Customer service oriented;
  • IT literate ie proficient in using Microsoft Office Suite;
  • “Can do” attitude;
  • Organised person;
  • Team player;
  • Positive Outlook;
  • Ability to work a flexible schedule;
  • Ability to work under pressure;
  • Good communication skills.
  • Independent written and Proficient English spoken;
  • Driver license holder valid in Sweden;
  • Knowledge of Stockholm road network;
  • Minimum 3 years of proven track record as a driver;
  • Minimum 3 years of working office experience.
  • Experience in driving VIP or high profile personnel preferred;
  • Certified Advanced Driving Skills.

 

 

11 June 2017
Administrative Assistant (AA)
Full-time, Permanent
40
Europe, Eastern Europe & Central Asia
Sweden
Stockholm
British Embassy
1
SEK
3 July 2017

This is a full-time permanent contract (40 hours per week).

All applicants should have the right to live and work in Sweden. The British Embassy does not sponsor work permits.

Please note that being a Locally Employed staff by the British Embassy will not give access to be registered with the Swedish population registry. According to the Swedish Ministry for Foreign Affairs the locally employed staff should be either Swedish citizens or permanent residents, i.e. registered with the population registry before starting the employment. For more information please consult:

http://www.government.se/government-of-sweden/ministry-for-foreign-affairs/diplomatic-portal/diplomatic-guide/#FEmplyoment

The successful candidate will be subject to confirmation of a background check and security clearance.”

 

 

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered. Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.