View Vacancy - Executive Assistant (Miami, Executive Office)
Main purpose of job
This role will support the Consul General as she leads a cross-government team in Miami. The aims of the Consulate are to build political relationships, promote trade and investment links, protect and promote British interests and security and seek to build and develop relationships between Florida, Puerto Rico and the US Virgin Islands and the United Kingdom.
The candidate will be exposed to and develop relationships with senior political, business, defence, law enforcement and academic leaders. This person will utilise key analytical skills and be at the centre of the work of this high profile and busy diplomatic mission. This position will involve administrative duties, but will also develop initiative, strategy and policy.
Roles and responsibilities
Support to the Consul-General
Manage the CG’s diary and inbox, prioritise inquiries, invitations and delegate work /seek answers on her behalf. Secure timely briefings and prepare speeches and presentations. Maintain the CG’s contact database and other records. Accompany the CG to important meetings, document, identify action points and ensure follow up. Co-ordinate meetings; confirm attendance, book rooms, take notes and circulate action points. Assist Consulate General business planning by coordinating input to reports and special projects as they arise.
Strategic Calendar Management
Liaise across the Consulate, develop and maintain a strategic engagement programme for key meetings and travel, advise the CG on who she should meet and why.
Strategic Contact Management
Consult the wider team, identify priority contacts across the region to deliver the strategic engagement programme, set up meetings and regional visits, ensure timely follow up and continuing relationship management by the CG.
Visit Management
Arrange detailed programmes for incoming senior visitors by scheduling transport, accommodation, appointments with high-level contacts, working with internal and external stakeholders as appropriate. Lead officer in briefing material, including Ministerial level. Ensure content is accurate and of the quality required that will convey key points and knowledge to prepare the visitor for meetings in a timely and effective manner.
Event Management
Organise formal events, including at the CG’s Official Residence; negotiate with suppliers and caterers and manage invitations. Attend events and support the CG in developing contacts.
Crisis/Emergency Management
Participate in crisis training and exercising and be part of the Consulate-wide team response in the event of a crisis.
Administrative Support
Offer administrative support to the CG; completing claims, making travel bookings, etc. Support the Corporate Services team with requisitions and receipts of goods and services.
Qualifications
College degree or equivalent experience (3-5 years in a simlar role).
Knowledge
A strong interest in politics, international, defence and security affairs and/or international trade.
Demonstrated interest in, and understanding of, working in the public sector.
Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work.
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.
- Excellent communication skills, both written and oral, including the ability to communicate at all levels;
- Excellent problem solving skills, sound judgement, common sense and the ability to remain calm and composed under pressure;
- Strong interpersonal skills - a team player with the ability to work with others and integrate fully into a wider network;
- A record of academic achievement or previous professional experience relevant to the work of a diplomatic mission; high school diploma or equivalent, or 2-3 years’ experience in an administrative role or diplomatic environment;
- I.T. competency.
- Experience of event management
The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.
Staff recruited locally are subject to terms and conditions of service in accordance with US, state, and/or local employment law.
Individuals who are not a US taxpaying citizen will be paid a net salary based on a simulated US tax status.
Internal candidates must inform their supervisor before they apply to a different position.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
This opportunity is closed to applications.
