View Vacancy - Protocol Assistant A1 (24/18NR)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Protocol, Visits and Events

Main purpose of job:

The successful candidate will join a busy Protocol Team of four members of staff in providing on-going administrative support to UK based officers and their families, processing diplomatic documentation through various Kenya Government Departments.  The job requires a flexible approach to managing the workload; very good communication and interpersonal skills including good accuracy and attention to detail.  The job holder should be able to work under pressure with a view to meeting deadlines and staff expectations.  It is important that the candidate demonstrate good self-management and effective organisational skills.

Roles and responsibilities / what will the jobholder be expected to achieve?:

  • Accreditation of UK Based staff with MFA
  • Processing applications for Diplomatic ID cards
  • Processing of local driving licenses
  • Uploading documents in electronic INDIV files
  • Raising purchase orders and receiving invoices
  • Leave cover for other Protocol team members
  • Day to day administrative support to the Protocol team on other responsibilities

 

Other Protocol Team Responsibilities:

  • Processing of Duty exemptions PRO 1B forms for personal effects and vehicles
  • Registration of Private and official vehicle
  • Kenya Revenue PIN applications and uploading online
  • Processing Resident’s permit applications
  • Briefing new arrivals on Work Injury Benefits Insurance for domestic staff
  • Briefing staff on private vehicle insurance and co-ordinating with Insurance companies
  • Obtain duty calculations for official and private vehicles for departing officers
  • Processing vehicle disposing Form PRO1C and liaising with Customs’ agent
  • VAT exemption applications
  • Updating Corporate Services Kenquiry through CS Helpdesk
  • Processing Airport Passes applications
  • Third Country Visa applications
  • Bachelor’s degree
  • Minimum 1 year working experience  
  • Excellent  IT skills (a good working knowledge of Microsoft Excel and Word is essential);
  • The candidate must be able to demonstrate excellent written and spoken communication in English skills
  • Initiative and attention to detail
  • Ability to prioritise, multi-task and work to tight timeframes
  • A flexible approach to priorities
  • Effective team working
  • Fluent written and spoken English and Kiswahili
  • Working in a diplomatic Mission’s Protocol Section will be an added advantage 
30 June 2018
Administrative Assistant (AA)
Permanent
Africa
Kenya
Nairobi
British High Commission
1
KES
102 629
30 July 2018

Leave:

Members of staff are entitled to paid annual leave, which is earned, from the day they commence employment. Entitlements are as follows:

  • Grade A1 - 25 days and then 30 days after 5 years’ service

In addition to annual leave, the BHC normally observes no fewer than 9 and no more than 14 Kenyan and British public and religious holidays in a year. These vary from year to year and are at the discretion of the High Commissioner. A list of holidays is published each year.

Working Patterns:

Normal office hours are:
• Monday to Thursday: 0715 - 1600
• Friday: 0715 - 1300.

Learning and development opportunities :

The successful candidate will have access to a wide range of learning and development opportunities including  on the job coaching, e-Learning courses and Regional Learning and Development Training.

  • Please complete the application form in full as the information provided is used during screening.
  • Please check your application carefully before you submit, as no changes can be made once submitted.
  • The British High Commission will never request any payment or fees to apply for a position.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
  • Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
  • Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
  • Reference checking and security clearances will be conducted on successful candidates.
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.