View Vacancy - VNM (Hanoi) - Climate Team Coordinator, AO

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Policy & Political roles)
Climate Diplomacy

Main purpose of job:

The British Embassy Hanoi (BEH) is seeking a talented and enthusiastic Climate Team Coordinator to support the Embassy’s portfolio of climate, energy and nature policy and programmes in Vietnam.

You should be a dynamic and quick-learning individual with experience working in a multicultural environment.

You should know how to prioritise tasks, quickly adapt to new and changing project settings, and collaborate well with others. 

The successful candidate will have the exciting opportunity to support UK-Vietnam collaboration on climate change, energy transition and nature priorities to support Vietnam’s net zero climate ambition. 

The successful candidate will work within BEH’s climate team, which oversees the UK’s climate and nature engagement with Vietnam across the following priorities:

  • Co-leading Vietnam’s Just Energy Transition Partnership (JETP) on behalf of the International Partners Group (IPG) with the Government of Vietnam to support public and private financing of clean energy investments.
  • Providing targeted technical assistance through a portfolio of strategic climate and nature programmes, including on green cities and infrastructure, accelerating energy transitions, coastal climate resilience, biodiversity and nature, mobilising green finance. 
  • Working closely with government departments and businesses in the UK to drive UK-Vietnam climate partnerships in key sectors – such as renewable energy, grid infrastructure, climate technology and climate financing. 

The job holder is expected to provide dedicated communications support on the team’s climate priorities, alongside corporate administrative including team’s budget support. They will provide strong stakeholder communication, alongside attention to detail to ensure high quality budget management and reporting.

The successful candidate will work within BEH’s Climate Team, which leads on the Vietnam Just Energy Transition Partnership, broader energy transition policy and diplomacy, climate mitigation, adaptation and climate finance policy. The team also supports a number of UK-funded climate programmes.

It is critical that the post-holder demonstrates strong communications, administration, finance and budgeting, and stakeholder management skills. As part of this role, you will lead on the climate team’s internal and external communications coordination, and team financial and logistical management (with support from senior members).  You will need to have excellent communication and collaboration skills and maintain good working relationships with colleagues within UK in Vietnam Network (UKIV), and a range of stakeholders within the UK and Vietnam governments, wider development partners and international stakeholders.

Roles and responsibilities / what will the jobholder be expected to achieve?:

We all have a responsibility to embrace the changes of the FCDO as it transforms, building the culture we want to see and delivering our cultural statement in how we lead and behave towards others; how we make decisions and how we get the job done is everyone’s responsibility.

Key responsibilities for this role:

Team communications support (40%)

  • Draft and monitor implementation of the Communications Strategy for the Climate Team to showcase key messages to external stakeholders on a range of climate issues, such as: energy transition, climate change, nature, biodiversity conservation, illegal wildlife trafficking.
  • With support, lead public climate diplomacy communications and stakeholder outreach materials.
  • Coordinate responses to press enquiries/engagements in collaboration with climate team and Embassy comms teams. 
  • Work closely with the UKIV communications team to help enhance our social media engagement on climate issues. 

Administrative support for policy, programme and corporate priorities (30%)

  • Provide logistical and administrative support for team priorities, including relevant transport and diary arrangements, to support high quality events, activities and corporate priorities.
  • Provide high quality meeting minute-taking and be prepared to support on English-Vietnamese translation, when required.
  • Support logistic arrangements of major climate events, meetings and stakeholder visits, working closely with wider team members.

Finance support (30%)

  • With support, undertake team budget monitoring and reporting in line with Embassy policies and procedures.
  • Contribute to the wider corporate business of the UK in Vietnam Network, including supporting and demonstrating key UKIV values.
  • Strong organisational, research and project management skills;
  • Excellent analytical and communication skills, demonstrating familiarity with relevant communications and social media platforms including graphic designs;
  • Excellent interpersonal and stakeholder management skills, including with senior stakeholders;
  • Able to work independently and in a team, adaptability to work in changing environment;
  • Ability to meet deadlines with strong attention to consistency, detail, and quality;
  • Demonstrated experience with financial management – including budget forecasting and reporting;
  • Computer proficiency in standard software applications (MS Excel, Word, PowerPoint, Canva)

Language requirements: 

  • Language: Vietnamese and English – written and spoken
  • Level of language required: High proficiency 
  • Interest and/or experience working in in climate, energy and/or nature themes
  • Relevant experience in working at a development agency, non-governmental organisation or diplomatic mission.
Communicating and Influencing, Delivering at Pace, Seeing the Big Picture, Working Together
11 September 2024
Administrative Officer (AO)
Full-time, Fixed term, with possibility of renewal
39.5
Asia Pacific
Vietnam
Hanoi
British Embassy
1
VND
VND 29,130,000
monthly
4 November 2024

This vacancy is advertised as a full-time, fixed term role of 12 months with possibility of renewal.

Learning and development opportunities (and any specific training courses to be completed):

We encourage all staff to develop their capabilities, through both formal training courses and informal opportunities such as job-shadowing, coaching and on-the-job training. All staff are encouraged to share their skills and experience with colleagues, through informal training sessions or coaching/mentoring. We have an active L&D committee who organise a varied programme of learning for all staff. 

All staff are eligible for 5 Learning and Development days a year.

The Foreign, Commonwealth and Development Office is committed to developing its staff. There will be opportunities for formal training alongside collaborating with a wide range of colleagues delivering on-the-job learning.

  • Working in a diplomatic mission
  • International policy skills course
  • UK Diplomatic Academy foundation learning
  • Regional and London-based formal learning opportunities

Employment offers are subject to successful clearance of pre-employment and security checks. Staff who are locally recruited by the British Embassy are subject to Terms and Conditions of Service according to local employment law.

No accommodation or relocation expenses are payable in connection with this position. Visa sponsorship may be possible for non-Vietnamese nationals if meet local requirements.  

Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

Disabled and ethnic minority applicants will be invited to interviews if meeting the minimum requirement of the job.

Working patterns:

Full time - 39.5 hours per week with one hour lunch. Mon-Thursday 08:30–16:45, Friday 08:30–15:00
The Embassy has a smarter working policy and is committed to offering flexible working patterns balanced with the operational requirements of the role. In crisis/emergency situations you may need to work as required to support the Embassy response, sometimes on a shift pattern working which may result in unsociable hours and/or weekend working.

A s an inclusive employer we are happy to discuss alternative working patterns at interview or at the point of any job offer.

The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.

Employment offers are subject to successful clearance of pre-employment and security checks. Staff recruited by the British Embassy are subject to Terms and Conditions of Service according to local employment law.

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

All applications must be received before 23:55 (Local Vietnam Time) on the day of the deadline indicated above.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen. 

All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
 
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.

Please check the application centre regularly for any update on your application.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.