View Vacancy - Corporate Services Assistant (Protocol) - (UKR18.569)
The British Embassy in Kyiv is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking to recruit a Corporate Services Assistant (Protocol) to provide a range of Corporate Services to Embassy staff including procurement of various goods and services, customs clearance, shipments and staff accreditation. To provide budget management and transaction processing support; to manage Embassy stationery and IT consumables supplies.
Main Duties and Responsibilities:
- Support UK-based staff: accreditation with the MFA of UK-based staff and families, arranging visas for travel. Support staff on certain medical issues;
- Logistical support: arrange customs clearance and delivery (incoming and outgoing) of personal effects of UK-based staff (unaccompanied airfreight and heavy baggage), of the Embassy’s visitors and other official consignments (including diplomatic lorries and outgoing diplomatic mail) for the Embassy’s use;
- Arrange customs clearance (incoming and outgoing), deliveries, registration, de-registration, insurance, shipments of the Embassy official vehicles and UK-based staff private cars. Assisting with the sale and purchase arrangements for both official and private vehicles. Arranging insurance for Embassy vehicles. Assisting Security Manager with vehicle-related matters when necessary;
- Management of stationery and IT consumables;
- Procurement and payment of various goods and services for the Embassy. Contract management. Covering for transaction processing. Other CS shared tasks;
- Other shared and ad hoc tasks as requirement by line manager.
- IT. Computer/Internet literature;
- 2 years of relevent work experience for the position;
- Good presentational skills and confidence in dealing with people at all levels;
- Proven record of accomplishment in service provision environment;
- Be well-organised, able to balance a busy workload with a number of competing priorities and to manage and organise this workload effectively and systematically;
- Be an enthusiastic and proactive individual;
- Upper Intermediate communication skills both oral and written in English;
- Excellent communication skills both oral and written in Ukranian;
- Previous work experience in international company;
- Previous budget and financial forecasting experience;
- Office management experience.
The appointment is a full-time permanent position.
This is a full-time position of 40 working hours per week including 1 hour per day for lunch. Monday to Friday from 09:00 to 17:00.
All applicants should have the right to live and work in Ukraine. The British Embassy does not sponsor work permits.
The successful candidate will be subject to professional background and security clearance.
Staff recruited locally by the British Embassy in Ukraine is subject to Terms and Conditions of Service according to local Ukrainian employment law.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.
This opportunity is closed to applications.