View Vacancy - Residence and Events Manager (MLT20.432)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Residence and Support Staff)
Residence Coordinator

Due to COVID-19, you may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption.

The British High Commission (BHC) in Malta is part of a worldwide network, representing British political, economic and consular interests overseas and is now looking for a Residence and Events Manager to manage the operation of the High Commissioner’s Residence and to plan, organise and deliver events for the High Commissioner and other members of the High Commission staff.

Main responsibilities will include:

  • Organisation of events for the High Commission ranging from tea for two to receptions of 100+;
  • Maintenance of contact lists;
  • Preparation of guest lists and issue invitations both paper and electronic;
  • Engagement with suppliers, casual staff and High Commission staff to ensure all events run smoothly;
  • Procurement of supplies and services in line with FCDO procurement practices;
  • Management of 2 housemaids;
  • Close cooperation with Personal Assistant (PA)/High Commissioner on HC’s diary and plans;
  • Oversight of the Residence building. Bringing any maintenance issues to the High Commission estate team and following up on actions;
  • Supervision of contractors and visitors to the High Commissioner’s Residence;
  • Management of stocks and stores;
  • Preparation of ad hoc reports of eg attendance, costings etc,;
  • Supervision of weekend and evening events.
  • Fluency in English (both oral and written, minimum C1 level*);
  • Ability to work well in a team and independently;
  • Strong problem solving skills using own judgement;
  • MS Office Skills.
  • Maltese Language;
  • Experience of managing budgets;
  • Experience of event management;
  • Previous Line management experience.
23 November 2020
Administrative Officer (AO)
Part-Time, Fixed term, with possibility of renewal
17.5
Europe, Eastern Europe & Central Asia
Malta
Valletta
British High Commission
1
EUR
863.49 gross
1 January 2021

This is a part-time of 17.5 hours/week, 12 months renewable contract.

The successful candidate will be subject to confirmation of a background check and security clearance.

All applicants should have the right to live and work in Malta. The British High Commission does not sponsor work permits.

Staff recruited locally by the British High Commission in Malta are subject to Terms and Conditions of Service according to local Maltese employment law.

Visa/Passport requirements: Candidates must currently hold the independent right to live and work in Malta and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary after 31st December 2020.The successful candidate will be subject to professional background and security clearance.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.

* Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment  indicates Level C2 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.

Additional Information (due to Covid 19):

  • You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;

  • Interviews will be done remotely if the existing situation determines this to be the right course of action;

  • Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.