View Vacancy - Estates Manager, Corporate Services - Mexico City

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

Roles and responsibilities:

Manage own time and workload effectively, and oversee the work of the Estates team, in order to deliver on the following roles and responsibilities of the job:

Estates Management/Health and Safety:

  • Lead on project management of the section: proactive planning, prioritisation, sustainability, obtaining quotations and/or putting out to tender, conceptual and practical delivery and completion of estates project works within health & safety, environmental and budgetary parameters; and actively manage projects to completion to the required standard in close consultation with the Regional Technical Lead (RTL), Health & Safety Manager, Health & Safety Committee, Regional Operational Security Manager (ROSM) and other relevant stakeholders;
  • Actively manage platform H&S risks: oversight of Preventative Maintenance Plans and contracts with external suppliers for Embassy, Residence and Post Hirings, in consultation with Post Procurement Manager (PCM) and Procurement Hub, as required to meet HMG Procurement processes/obligations. Property Compliance Assessment (PCA), continuous improvement of network PCA scores, implementing recommendations of periodical reports, completion to deadline, and in line with budget and handling risks, keeping senior managers updated and abreast of ongoing works and new developments along the way;
  • Policy making and updating: in close co-operation with the RTL and H&S Committee, proactively manage Estates H&S policies, keeping files and records, and providing advice and instruction to staff and contractors at the contractual stage of projects and while works are taking place;
  • Updating the Property Compliance Assessment, seeking advice from Estates, Security and Network Directorate (ESND) and TWO with regard to H&S process, procedures and responsibilities;
  • Approve purchases in line with requisition, manage and distribute budget and charging instructions;
  • Maintain a comprehensive inventory of Estates items at the Embassy, outer offices, Residence, and accommodation using Pyramid as appropriate;
  • Assist with the organisation of large scale Embassy events, as necessary;
  • Active contribution as a member of the Health and Safety Committee and Post Housing Committee;
  • Relationship building with key Estates-related stakeholders, internally (Embassy, London) and externally (Landlords, suppliers, contractors);
  • Other ad-hoc tasks as required by the Head of Corporate Services and/or CSM.

Core HERA Approver

  • Set up Suppliers, approve Requisitions and monitor Receipt of goods and services on HERA;
  • Back-up to primary approvers when they are away;

Budget owner

  • Control, monitor and forecast Estates budgets, including Utilities, and Maintenance & Capital Works;
  • Value for money purchasing of Estates and maintenance items;
  • Project management of the budget, ensuring spend is in line with priorities.

Learning and Development

  • Develop and implement an effective and relevant personal Performance Development Plan (PDP) as part of the annual appraisal cycle.

Corporate

  • Active participation in the Embassy on a corporate level, including crisis and other corporate activities’
  • All employees in the Embassy network are expected, as part of their job, to contribute towards the corporate activity of the organisation.

Resources managed:

  • Team of five staff: 1xAO Accommodation Officer; 1xAO Maintenance Officer; 1xAA Estates Assistant; 1xS2 Handyman/Relief Driver; 1 x Intern.
  • Budget allocation for Estates: Utilities, Maintenance and Projects approved by ESD/TWO, Furniture and Fittings, and Capital works (£600K approximately).

Language requirements: 

Language: Fluent spoken and written English and Spanish.

Level of language required: Fluent.

Essential on arrival:

  • Strong team manager
  • Proactive profile
  • Ability to work with multifunctional team
  • Strong customer service skills
  • Excellent project management skills
  • Excellent communication skills
  • Excellent delivery, with an eye for detail
  • 3+ years experience in a similar role (e.g. Project Management, Architecture, Facilities Manager)
  • Strong organisational skills and ability to prioritise and manage concurrent tasks and conflicting deadlines
  • Adaptability to work with other sections, some overseas

Desirable:

  • Bachelor degree in engineering, architecture, construction management or similar
  • Project Management qualification(s)
  • AutoCAD experience
  • UK H&S knowledge & experience
  • Use of accountancy software (ORACLE or similar)
Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Leadership, Communicating and Influencing
9 October 2022
Executive Officer (EO)
Full-time, Permanent
38
Latin America and Spanish speaking Caribbean
Mexico
Mexico City
British Embassy
1
MXN
MXN $ 35,912.50
21 November 2022

Learning and development opportunities:

 A full range of personal and professional development opportunities in line with an agreed Performance Development Plan (PDP) and corporate requirements.

Working Patterns: 

In line with the Embassy’s policy on flexible and remote working. 

Other Benefits:

The British Embassy Network offers a strong benefits package.  This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.  All staff at the British Embassy and its Consulates in Mexico are expected to work towards the UK mission statement of Building a UK/Mexico partnership, which makes the world and us more prosperous and secure, and to embody the Embassy’s agreed values of Honesty, Respect, Inclusion and Professionalism. 

Candidates must be able to live and work in Mexico in their own right. The successful candidate will be subject to a security clearance and professional reference checks. For ALL positions include in “Other benefits and conditions of employment” section: Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount. 
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.