View Vacancy - Finance Assistant - Corporate Services

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance

The Finance Assistant is responsible for carrying out the day-to-day accounting and general administrative functions and tasks detailed below under the supervision of the Finance analyst. The successful candidate will perform a wide range of finance, accounts, procurement and administrative duties, running of the network operations for all Hera Purchase to Pay procedures and payment routines.

Roles and Responsibilities: 

  • Support the day-to-day operation of the payments routine, including supplier and staff payments, ensuring the guidelines and policies are correctly followed.
  • Ensure all finance and procurement processes are followed in line with audit recommendations, including reconciliations , support to the bank liaison (with Bradesco and Citibank), finance returns to London on request, providing general network finance and P2P guidance, answering enquiries and questions regarding process and policy.
  • Support network teams, Regional Hub and GTPC UK on consolidated, regionalised and self-service finance and P2P processes, resolving issues and ensuring process problems do not reoccur, following SLA agreements. Build and maintain effective working relationships with all London departments and network teams.
  • Identify invoices on hold and clear them promptly, including invoices with missing information. 
  • Review, correct and approve supplier maintenance form requests, ensuring bank account information is correctly inserted. Manage supplier database in line with the Supplier Optimisation project.
  • Assist and support other corporate service teams as and when required during leave periods and operational pressures.
  • Professional Finance, Admin and/or Procurement qualifications, with an ongoing or completed university degree in Business Administration, Accounting or similar.
  • Excellent interpersonal, communication, negotiation and IT skills, especially with Microsoft Excel. Very dynamic and proactive, result oriented, with excellent customer focus skills. Self-starter, confident and can-do-attitude.
  • Knowledge with finance management systems.
  • Previous work experience in international organisations
  • Previous experience working in the finance/procurement field for a medium to large organisation, with knowledge on the banking market and procedures, particularly payments and reconciliation.
Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together
4 April 2024
Administrative Assistant (AA)
Full-time, Permanent
36
Latin America and Spanish speaking Caribbean
Brazil
Brasilia
British Embassy
1
BRL
4,852.56 (monthly)
20 May 2024

The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.

Employees who are not liable to pay local income tax on their Mission salary, e.g. some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.


Please note that internal candidates applying for positions in other Posts, if they are successful should resign their contract in the respective Post to be admitted in the Post where the position has been advertised.

Please note this role is a full time in office role. 

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

This opportunity is closed to applications.