View Vacancy - Office Manager – NCA Ecuador
Main purpose of job:
The NCA Office Manager is responsible for overseeing the financial and administrative management of the NCA office in Ecuador.
Roles and responsibilities / what will the jobholder be expected to achieve?:
Financial Management
· Forecasting and budget management for resources across a range of funding streams.
· Maintain accurate financial record keeping.
· Negotiations with suppliers and processing of payments.
· Ensure correct and timely submission of monthly accounts.
· Manage procurement in compliance with financial controls.
Project Delivery
· Coordinate logistical arrangements of events hosted by NCA.
· Lead on coordinating and delivering visit programmes and agendas.
· Provide linguistic support for non-Spanish speaking trainers and visitors.
General Administration
· Manage electronic and physical filing systems.
· Maintain up to date inventories of official assets.
· Translate official documents and correspondence.
· Support and lead on periodic reporting requirements.
· Perform secretarial duties for the NCA ILO.
Stakeholder Management
· Represent NCA interests and act as main point of contact within the British Embassy Quito.
· Establish and maintain close links and regular liaison with Ecuadorean government officials.
Essential on arrival:
· Previous experience of administrative management.
· Fluent English and Spanish, both written and spoken.
· A good working knowledge of Microsoft Office with an emphasis on Excel.
· Excellent time management, organisation and communication skills.
· Strong numeracy skills.
· Due to UK Government security clearance requirements, the successful candidate must be a British citizen or a citizen of Australia, Canada, New Zealand or the United States. They must also have lived and worked in one of those countries for at least 6 months within the past 5 years.
Desirable:
· Previous finance experience.
· Possession of valid UK Government security clearance would be highly advantageous.
Candidate must hold one of the following passports: UK, US, Canada, Australia, New Zealand
Must have the legal status to live and work in Ecuador.
Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Unless already held, the successful candidate will need to complete UK Government security clearance procedures before commencing employment (this may take up to 3 months).
The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.
This opportunity is closed to applications.