View Vacancy - Estates Analyst

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates

Main purpose of job:

To perform a wide range of Estates and General Maintenance administrative duties across the Brazil Network. He/she will work closely with the Estates Manager, Estates Officers and Office Assistants on the day to day maintenance and running of the Network Estates, including working on estate projects when required. He/she will need to be pro-active, self-starter, organised, a good communicator and have a can-do positive attitude. A strong team-player with first class customer service and relationship skills.

Roles and responsibilities:

  • Provide wide-ranging administrative support for the Brazil Network Estates. Receiving and carrying out customer requests in a timely manner, liaising closely with each customer.  Keep internal work request systems up to date with service delivery progress and feedback to clients. Dealing and negotiating with suppliers making sure that maintenance term contracts are carried out correctly and on time, and that all works and tasks follow British and Brazilian standards. 
  • Organise and maintain all Property & Maintenance files, libraries, and databases including stock controls of maintenance stores. Assisting the Estates Manager with keeping inventories and property compliance audits up to date. 
  • Assist with delivering Network Estates Projects. Liaising with internal customers on estates maintenance demands across Embassy and official properties.
  • Help supervising all Estates Maintenance term contracts (including outsourced contracts). Making maintenance related purchases ensuring value for money, ensuring that all purchase to pay procedures are followed.
  • Provide other ad-hoc administrative support as and when required and be able to cover for other colleagues within Corporate Services during absences and leave periods.
  • The balance of responsibilities and job description are subject to change.
  • Manage a team.
  • University level educational/degree or ongoing studies.
  • Good computer skills, specially to work with Microsoft Office. 
  • He/she should possess a fluent command of written and spoken English.
  • Be a team-player with excellent communication, customer focus and relationship skills.
  • Required good prioritisation skills and time management.
  • 1 year experience in administrative duties.
30 July 2017
Administrative Officer (AO)
Full-time, Permanent
36
Latin America and Spanish speaking Caribbean
Brazil
Brasilia
British Embassy
2
BRL
5.526,00
28 August 2017
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This opportunity is closed to applications.